Outlook 2013 2010 2007 2003

How to create a meeting for two or more time zones in Outlook

Today more and more meetings are performed online in Internet for participants from different cities, countries and time zones. When you create a meeting in Outlook, you need to assign a correct time for different time zones.

How print multiple emails to a single pdf file

Outlook users receive a lot of different information and email. Somebody may want to save important information to pdf file, such as all messages regarding one subject, project, etc.
It is easy to print selected emails to one pdf file for future use.

Use @mentions to get someone's attention in Outlook

From time to time when you send some email to your colleagues such as meeting protocol, in which you ask somebody to do something. Outlook proposes one feature as @mentions that can help to:

How to reduce the size of attached pictures

When you send pictures as attachments in Outlook, you can have some issues with size of your email. Some mail servers have strict limits for incoming and outgoing messages.
The best way to send pictures or any other large files is to share them on external resource such as DropBox, or Google Drive, and send a link, but even in Outlook you can try to reduce the size of the picture attachment.

How to request receipt for all outgoing messages

Time to time, when you send an email, you need to be sure that this email has been delivered to the recipient. In Outlook, you can ask for two different receipts: a delivery receipt and a read receipt.

Open hyperlink without holding Ctrl in Outlook

By default, hyperlinks are opened by clicking with pressing or holding Ctrl, but you can turn off this function.

How to see multiple Calendars in one Calendar view

You can create and use more than one calendar in Outlook. Also, you can open a Calendar shared by other person or even several people (see How to open received calendar), or you can use several Calendars of your own (see How to create a new Calendar in Outlook).

How to create a new Calendar in Outlook

If you organize your Calendar event, you may need to create different Calendars for business and personal events. Or you may need to separate Calendars for different businesses and, for example, events specific to the client (to see public holidays of your clients), etc.

How to send a Calendar Event as attachment

To simplify your work in Outlook, you can send your Calendar to somebody. But sometimes you need to send just one calendar event, and you can do this in Outlook in two clicks!

How to create a hierarchy of Contact Groups in Outlook

When you work with a lot of contacts, you may need to create two different Contact Group with a small difference – the bigger one should contain all members from the smaller one and some additional members. The main point is, if the smaller Contact Group has been updated, the bigger one should include those changes.