For some e-mail boxes can be very helpful to create a rule that automatically sends a copy of outgoing messages to somebody else. For example, support@ or sales@ mail boxes can send all messages to a supervisor.

It is polite to reply to every received message, even if you don't have a time to process the message. For example, if you get lots of CVs and cover letters, you can automatically send a reply to every email, and, just when you have time, process them and send an appropriate email with detailed information.

The Automatic Replies (Out of Office) or Out of Office Assistant feature is not available for non-Exchange accounts. For example, Gmail or other POP3 and IMAP accounts. You can combine an Outlook email template with Outlook rules to simulate the functionality of the Automatic Replies (Out of Office) feature, but do not forget to keep your Outlook running.

Outlook rules could be exported and imported from file. E.g., you can export rules to a file, send this file as an email attachment or place it on a network share (or a local share) for backup purposes or to allow other users to access it.

If you are waiting for the important email from someone or need to be informed when your boss sends you an email, create an alert rule and give a rest to your brain. You will be informed promptly by alert as soon as Outlook receives such kind of email.

Use Outlook rules to copy all incoming messages to the specified folder. E.g., copy all e-mails with OfficeToolTips tips subject to the OfficeToolTips folder.

Use Outlook rules to move all incoming messages to the specified folder. E.g., copy all e-mails from [email protected] to the OfficeToolTips folder.

Use Outlook rules to copy all incoming messages to the specified folder. E.g., copy all emails about the SAP to the SAP project folder.

You can configure Outlook to display a message of your choice when a new e-mail arrives.

Let us suppose you will be out of the office for a holiday and want to alert anyone who sends you an e-mail of that fact so they'll know when they can expect you to respond. In this case, you can set up Outlook to send an auto-reply to anyone who sends you a message.