Rules in Outlook 2016
It is polite to reply to every received message, even if you don’t have a time to process the message. For example, if you receive a lot of CVs, you can automatically reply to every message, and, just when you have a time, process them and send an appropriate e-mail with the detailed information.
The “Automatic Replies (Out of Office)” or “Out of Office Assistant” feature is not available on non-Exchange accounts, such as Outlook.com (formerly Hotmail), POP3, IMAP. However, you can combine an Outlook email template with Outlook rules to simulate the functionality of the “Automatic Replies (Out of Office)” feature. Don’t forget to leave your Outlook running!
Outlook rules could be exported and imported from file. E.g., you can export rules to a file, send this file as an e-mail attachment or place it on a network share (or a local share) for backup purposes or to allow other users to access it.
If you are waiting for the important e-mail from someone or need to be informed when your boss sends you an e-mail, create an alert rule and give a rest to your brain. You will be informed promptly by alert as soon as Outlook receives such kind of e-mail.
Use Outlook rules to copy all incoming messages to the specified folder. E.g., copy all e-mails with OfficeToolTips tips subject to the OfficeToolTips folder.
Use Outlook rules to move all incoming messages to the specified folder. E.g., copy all e-mails from [email protected] to the OfficeToolTips folder.
Use Outlook rules to copy all incoming messages to the specified folder. E.g., copy all e-mails about the SAP to the SAP project folder.
You can configure Outlook to display a message of your choice when a new e-mail arrives.
Suppose you will be out of the office and want to alert anyone who sends you an e-mail of that fact so they'll know when they can expect you to respond. In that case, you can set up Outlook to send an auto-reply to anyone who sends you a message.