Rule to move all correspondence from somebody to the specific folder

Use Outlook rules to move all incoming messages to the specified folder. E.g., copy all e-mails from [email protected] to the OfficeToolTips folder.

In Outlook 2016 you have two ways to create this rule:

First way: a handful of ways to create a rule (to use this way, you should have a message from interested person):

    1.    Select a message from interested person.

    2.    On the Home tab, in the Move group, click Rules and then select Create Rule...:

Create Rules in Outlook 2016

    2.    In the Create Rule dialog box:

Create Rule in Outlook 2016
  • In the When I get e-mail with all of the selected conditions group, check the From Support checkbox (Outlook 2016 displays the sender from the selected message)
  • In the Do the following group, check the Move the item to folder check box and choose the folder using the Select Folder button:

To use another options, you can click the Advanced Options... button and use Rules Wizard.

Second way: To create a rule using the Rules Wizard, do the following:

    1.    Do one of the following:

  • On the File tab, in the Info view, click the Manage Rules & Alerts button:
    Manage Rules and Alerts button in Outlook 2016
  • On the Home tab, in the Move group, click Rules and then select Manage Rules & Alerts...:
    Rules in Outlook 2016

    2.    In the Rules and Alerts dialog box, choose New Rule...:

Manage Rules and Alerts button in Outlook 2016

    3.    Choose the Move messages from someone to a folder option, click Next >:

Rules Wizard Step 1 in Outlook 2016

    4.    Choose the condition from people or public group and click people or public group in the Step 2 text box:

Rules Wizard Step 2 in Outlook 2016

    5.    Choose the address and then click Next > to choose your action.

    6.    Choose move it to the specified folder in Step 1 and click specified in Step 2 and choose a folder, click Next >:

Rules Wizard choose a folder in Outlook 2016

    7.    You probably don't want any exceptions, so click Next > again, name your rule, and click Finish.

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