How to view the total number of responses to the meeting request

Outlook 2016
After creating and sending a meeting request by email, the organizer needs to know the status of responses, and the total number of people accepted, declined, or stated their tentative status for the meeting. You can quickly check these numbers in the Calendar view.

To check the responses to your meeting request, follow the following steps:

   1.   Click the Calendar icon in the Navigation bar to open the calendar:

Open the meeting request in Outlook 2016

   2.   Select the item you want to check and open it:

  • If you didn’t receive any response to your meeting request email, you see:
No responses in Outlook 2016
  • If you got all or some email replies from the intended meeting participants, you see the total numbers of invited:
    • who accepted the meeting request;
    • who declined the meeting request;
    • who sent the tentative response:
Attendee responses in Outlook 2016

Notes:

  • Only the meeting organizer can find out who agreed to attend a certain meeting.
  • The organizer can change responses by checking the participant name in the meeting request and changing the status (see How to check responses to meeting request).

If you have any questions or suggestions, please feel free to ask OfficeToolTips team.