Outlook 2016 2013 2010 2007 2003

How to use a Desktop Alert

The Desktop Alert is an alert window that pops up when you receive a new email, a meeting request, or a task request to the Outlook default Inbox.

How Can You Recover a Hacked Outlook Account? Our Step-by-Step Guide

Outlook is a very popular management app, and losing access to it/getting hacked can turn into a disaster. Fortunately, there’s a way to restore everything. Read on to learn more!

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Microsoft Windows OS remains the most used desktop OS by a mile with over 70% of the share market. With such a high amount of users, it is not surprising that the OS’s free personal email service – MS Outlook – is used by hundreds of millions of people, a majority of these being business organizations and companies.

How to use commas as separators for multiple email recipients

Microsoft Outlook uses the semicolon as a separator between addresses. However, a natural way to type multiple addresses into the To, Cc, or Bcc fields is to use commas. If you are used to commas, you can customize Outlook to recognize commas as separators.

How to Bcc in Outlook

Email addresses in the Bcc field are not visible to the To and Cc fields' recipients and each other. Enable the Bcc (blind carbon copy) field in the Outlook message window and add her/his address to Bcc to send a copy of the email to the recipient that should not be visible to other recipients.

How to import Contacts from a CSV file into Outlook

Outlook proposes easy and fast way to import contacts from the CSV file to your Outlook. It can be prepared in Excel or saved in another Outlook instance (see How to export Outlook Contacts to a CSV file).

How to export Outlook Contacts to a CSV file

You may want to save Outlook contacts for future use. For example, to move them to another PC, or add them to another email client. Fortunately, you can save all contacts to the file in CSV format.

Sharing contact groups in Outlook

Exchange Server users or Microsoft 365 Business subscribers can share a contact folder with another person inside and outside of the organization if sharing contact lists is supported by the organization's sharing policies. If you do not have an Exchange Server account or your organization policies do not allow contact folders sharing, Microsoft Outlook does not offer the Share Contacts option. However, you can share contact lists, email groups, or distribution lists by creating the contact group, attaching it to the email, sending the email, and importing.

How to create a contact group in Outlook

If you regularly send emails to the group of people like your project team or your amateur soccer club, a one-time effort to create an email group for the distribution list pays off in the future many times. Microsoft Outlook offers a Contact Group to manage contact lists with a handful of personal contacts, email groups with dozens of team members, or distribution lists with thousands of subscribers.

How to save an Outlook Calendar as PDF or print it

A lot of people prefer to see the Calendar with busy times on the paper or share their availability schedule with others without sending Outlook calendars. Microsoft Outlook offers the way how to save as pdf file or print the calendar events in another useful form.