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Send from a specific account in Outlook for Web (Outlook online)

You can easily choose which email account to use to send a new message in Outlook for Web when you work with more than one connected email account (e.g., a connected Google account).

Send from a specific account in Outlook for Windows

With more than one e-mail account connected in Outlook (see how to add different types of accounts in Outlook), you can easily choose which e-mail account to use to send a new message.

Use Profiles in Outlook

By default, Microsoft Outlook uses one profile, which consists of email accounts, data files, and information about where the configured email data is stored. Profiles in Outlook are created when you customize Outlook.

Add the email account in Outlook for Windows 365

You can create and use your own e-mail account from a lot of different services; many of them are free, such as www.outlook.com from Microsoft. Nearly every home and business Internet provider also offers an e-mail service. In Outlook, you can connect one or more email addresses from both Microsoft and other providers. To organize your email addresses in Outlook, you can create different profiles.

Set default fonts for emails in Outlook for Web

Currently, Outlook for Web messages text is created in the 12-point black Aptos font. You can use the default font and then apply different fonts, styles, and formatting options for characters, paragraphs, and more in Outlook for Web messages (just as you do in other Microsoft applications, such as Word or PowerPoint):

Set default fonts for emails in Outlook for Windows

By default, text in Outlook messages is shown in 11-point Calibri, black for original messages and blue for responses, arranged in left-aligned paragraphs on a white background. In Outlook messages, you can apply two types of formatting at the same time:

How to Cc and Bcc in Outlook

When you send a message to a group, everyone who receives the message can see the email addresses in the To and Cc fields. That way, you show all recipients their email addresses. These days, many people receive too many strange, unwanted emails, and many people get annoyed when you publish their addresses without permission.

How to add pictures and icons with social links to e-mail signature

Outlook signatures appear at the bottom of an email and usually contain the contact information for the recipient to get a hold of the sender easily. If you frequently sign your messages using not only your name but also a piece of extra information such as your job title and contact information, you'll appreciate Outlook's Signature feature.

How to create and apply a Signature in Outlook for Web (Outlook online)

E-mail messages, like regular paper mail, should include a Signature to provide personal information about the sender. Of course, you can sign each new message manually or sign each time you reply or forward a message. To save time, eliminate repetition, and reduce mistakes, it is easier to create an electronic Signature that can be easily inserted into certain letters - automatically or manually.

How to create and apply a Signature in Outlook for Microsoft 365 (Desktop)

Using a Signature at the end of each email message is a good way to provide personalized information about the sender. The Signature typically presents formatted text that identifies the sender and also provides contact information. Often, the Signature includes the sender's company name, job title, legal disclaimer, company or personal slogan, photo, etc. It may even include the electronic business card as part or all of the email signature.