Outlook 2016 2013 2010 2007 2003

How to save an Outlook Calendar as PDF or print it

A lot of people prefer to see the Calendar with busy times on the paper or share their availability schedule with others without sending Outlook calendars. Microsoft Outlook offers the way how to save as pdf file or print the calendar events in another useful form.

Add entries to the AutoComplete list

The AutoComplete list is updated automatically after sending an email (see more about AutoComplete feature). To make it easier to work in Outlook, you can add useful email addresses to your AutoComplete list without sending emails.

Remove entries from the AutoComplete list

By default, Outlook uses the AutoComplete list to suggest email addresses. If the AutoComplete feature is not disabled in Outlook (see how to turn it off), the AutoComplete list is updated automatically after sending an email. From time to time, people make mistakes when entering addresses or receive incorrect addresses for use.

How to turn on or turn off AutoComplete

The AutoComplete feature generates an AutoComplete list, also known as the nickname cache. This list is generated automatically after sending email messages from Outlook:

How to change working days and time in the Outlook calendar

The standard Outlook work weekdays are Monday-Friday, and work hours are 8:00 AM - 5:00 PM. The Scheduling Assistant uses this information to show your availability when someone wants to schedule a meeting with you. Skype for Business can forward your phone calls to an alternate phone using this information.

How to create an Outlook Address Book

Microsoft automatically creates the address book when you create a Personal Folders profile, but only one address book is added to the profile. Sometimes you need two or even more different address books: for the projects, relatives, hobbies, etc. Fortunately, you can easily create additional address books out of the profile for different needs.

How to change the Stationery in Outlook

Stationery provides an easy way to create a visual Outlook template with custom background color and image, fonts, bullets, colors, and effects. Unlike an email message template that includes both visual appearance and text, the stationery consists of visual appearance only. The default stationery applies to new emails, replies, and forwards. Thus, if you need an Outlook template for branded messages, you should use the custom stationery instead of the email template.

How to view the total number of responses to the meeting request

After creating and sending a meeting request by email, the organizer needs to know the status of responses, and the total number of people accepted, declined, or stated their tentative status for the meeting. You can quickly check these numbers in the Calendar view.

How to reduce ribbon size in Outlook

After recent updates, the ribbon in Microsoft Outlook can take up to 1/3 of the available screen space. Microsoft Office help tells that you can hide or unhide your ribbon, but you cannot reduce the size of your ribbon, or size of the text or the icons. False! You can change the mode and remove unnecessary white space around buttons, and, thus, reduce the ribbon size.

How to show the voting results

For some Outlook messages, it can be useful to add Voting to collect your colleagues' or friends' votes (see How to add and use voting button in Outlook).

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