Today we receive a lot of messages. It is nice, if your administrator configured anti-spam rules, but sometimes you need to block some senders. You can block any sender in Outlook in a few steps.
Some Outlook actions take multiple steps to complete, such as the process of replying to a message and then deleting it, or to forward some e-mails to a boss. This tip is how to simplify some routines using Quick Steps.
To organize your Outlook messages, you can create different Rules, but sometimes you don’t want or can’t create a rule for some messages because of “human factor”. E.g., some of your colleagues or friends doesn’t use the correct words in the subject, doesn’t use the agreed rules for messages.
It is polite to reply to every received message, even if you don’t have a time to process the message. For example, if you receive a lot of CVs, you can automatically reply to every message, and, just when you have a time, process them and send an appropriate e-mail with the detailed information.
The “Automatic Replies (Out of Office)” or “Out of Office Assistant” feature is not available on non-Exchange accounts, such as Outlook.com (formerly Hotmail), POP3, IMAP. However, you can combine an Outlook email template with Outlook rules to simulate the functionality of the “Automatic Replies (Out of Office)” feature. Don’t forget to leave your Outlook running!
Sometimes when you create a lot of e-mails with the same text, subject or for the same recipient, it will be useful to create a template and then open it regularly, just add some specific information like numbers for regular report and send it:
To customize an automatic reply in MS Outlook, first, you need to create a template of e-mail message that will be send according to custom rules. You can use a template, also, when you need to send messages regularly such as some reports, if it contains the same text, subject or recipients and just need a little modification.
These five simple customizations of Microsoft Office Outlook mailbox view will save you a lot of time and improve the overall productivity.
E-mail communications is not plain text anymore and people want to send/receive well-designed email messages. There are many paid services that allow you to create a visually appealing e-mail template, but you can create it yourself using only Outlook.
If you frequently sign your messages using not only by your name, but also add an extra information such as your job title and contact information, you'll appreciate Outlook's Signature feature. Also, you can add to the signatures icons with links to your profiles or personal pages in Facebook, Twitter, or other social media sites.