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Sending a business card in every new message

vCard, also known as an electronic business card in Outlook, contains contact information similar to paper business cards. You can exchange electronic business cards in vCard format via MMS or instant messaging and send it as an email attachment. If you contact a lot of new people and want them to have your or another person's contact information, you can send your vCard in every email. This lets recipients enter the information in their address book quickly and without errors by importing your electronic business card from the attachment.

How to archive folder in Outlook

AutoArchive in Outlook moves old items to a local archive data file to reduce the size of your mailbox. Global AutoArchive settings apply to the entire account, but you can define a more precise policy for some folders.

Auto-Reply for all messages without subject

This rule is useful if you receive a lot of messages from your colleagues and use rules to copy or move correspondence to the specific folders (like Rule to copy all correspondence on some subject to the specific folder or Rule to move all correspondence on some subject to the specific folder). Unfortunately those rules do not work for messages with an empty subject, but you still can create a rule to send an automatic response if the incoming message does not have a subject.

Conditional formatting in Outlook

Usually, Outlook users use folders to organize messages, but you can also use colors, fonts, and styles. For example, you can assign a unique color to all messages from a particular person, e.g., your boss. Now, you can easily spot the emails from that person in your inbox and other mail folders.

Add and remove columns in Outlook

Outlook displays only a small subset of the available fields for messages in the Inbox and other Mail folders. The default view for the Inbox is Compact, and this view does not display any columns. You can view multiple columns in the List view and add columns, such as Cc or Sensitivity, that show additional information.

How to import a Contact Group sent you as an attachment

Sharing Contact Groups can be a great timesaver when multiple people need to continuously e-mail the same groups of individuals (for more details see Sharing Contact Groups). You can easily import a Contact Group that was e-mailed to you as an attachment.

Most commonly used shortcut keys in E-mail

Outlook proposes next shortcut keys for easy and quickly work with e-mails: