In some situation you may want to send your vCard in every message. This lets recipients enter the
information in their address book quickly and without errors.
By default, Outlook groups your emails by conversations. A conversation is a thread of
messages with the same subject. However, if you need to find relevant notes somewhere in the last week's
emails or an email from a particular person, navigating emails grouped by conversations takes a lot of time,
and changing default grouping settings helps to locate the information much faster.
Any of Outlook's default views can be modified to suit your needs. You can customize the fields displayed,
sorting, grouping, filtering, fonts, and other formatting options.
Outlook, like other Office applications, supports AutoCorrect - a feature that allows Outlook to
correct common spelling and typing errors and to replace characters with symbols. You also can use
AutoCorrect as a shortcut, which means you can type a small string of characters and have those
characters replaced by a longer string.
Like the Inbox and other message views, the Calendar view also has a Reading Pane that
lets you preview appointments and other items in your schedule without opening them.
Outlook uses two features to resolve and complete names entered into email messages: AutoComplete and
The Navigation Bar at the bottom of the Navigation Pane in Outlook includes the buttons for
switching to Mail, Calendar, Contacts, Tasks, Notes, Folders, and
Shortcuts views. By default, Microsoft Outlook displays Mail, Calendar, People,
and Tasks text buttons, and you need the ellipsis button for other options. However, you can switch
from texts to icons, remove and reorder buttons on the Navigation Bar.
By default, Outlook shows document tooltips (or screentips) when you hover on a button, but this option can
be turned off.
vCard, also known as an electronic business card in Outlook, contains contact information similar to
paper business cards. You can exchange electronic business cards in vCard format via MMS or instant
messaging and send it as an email attachment. If you contact a lot of new people and want them to have your
or another person's contact information, you can send your vCard in every email. This lets recipients
enter the information in their address book quickly and without errors by importing your electronic business
card from the attachment.
AutoArchive in Outlook moves old items to a local archive data file to reduce the size of your
mailbox. Global AutoArchive settings apply to the entire account, but you can define a more precise
policy for some folders.