Rule to move all correspondence on some subject to the specific folder
Outlook 2016 offers two different ways to create a rule:
First way: a handful of ways to create a rule
On the Home tab, in the Move group, click Rules and then select Create Rule...:
In the Create Rule dialog box:
- In the When I get e-mail with all of the selected conditions group, check the Subject contains checkbox and type the search text (for this example, SAP)
- In the Do the following group, check the Move the item to folder check box and choose the folder using the Select Folder... button:
To use another options, you can click the Advanced Options... button and use Rules Wizard.
Second way: use the Rules Wizard
To create a rule using the Rules Wizard, do the following:
1. Open the Rules and Alerts dialog box by doing one of the following:
- On the File tab, in the Info view, click the Manage Rules & Alerts button:
- On the Home tab, in the Move group, click Rules and then select Manage Rules
2. In the Rules and Alerts dialog box, click the New Rule... button:
3. Choose the Move messages with specific words in the subject to a folder option, click Next >:
4. Choose the condition with specific words in the subject and click specific words in the Step 2 text box, add SAP to the search text:
5. Click OK when you finish adding the phrases to the search text and then click Next > to choose your action.
6. Choose move it to the specified folder in Step 1 and click specified in Step 2 and choose SAP project folder, click Next >:
7. You probably don't want any exceptions, so click Next > again, name your rule, and click Finish.
See also this tip in French: Règle pour déplacer toute la correspondance avec des mots spécifiques dans l'objet au dossier spécifique.