Add and remove columns in Outlook

Outlook 365 2013 2010 2007
Outlook displays only a small subset of the available fields for messages in the Inbox and other Mail folders. The default view for the Inbox is Compact, and this view does not display any columns. You can view multiple columns in the List view and add columns, such as Cc or Sensitivity, that show additional information.

To add and remove columns, follow these steps:

   1.   Open the folder that you want to modify in either Single or Preview view, right-click the column header bar, and choose Field Chooser in the popup menu:

Column header bar popup Outlook 2016

   2.   In the Field Chooser dialog box, find the name of the field you want to add, and then drag the field from the Field Chooser dialog box to the desired location on the column header bar. Outlook 2016 displays a red arrow at the top of the column header bar to indicate where it inserts the column:

Add columns using Field Chooser in Outlook 2016

   3.   Add other colimns if necessary:

  • Account
  • Attachments
  • Categories
  • Conversations
  • Date Received
  • Date Sent
  • Flag Status
  • Folder
  • From
  • [email protected]
  • Priority
  • Size
  • Status
  • Subject
  • To

   4.   To remove a field, drag the field from the column header bar:

Remove columns using Field Chooser in Outlook 2016

   5.   Close the Field Chooser dialog box.

Notes:

  • If you do not find the column you need in the Available columns list, you can choose other sets of fields by selecting another list from the drop-down at the top of the Field Chooser dialog box:
    Field Chooser list-box in Outlook 2016
  • You can also use this dialog box to create custom fields. To do this, click the New... button, then in the New Column dialog box, enter the name and choose type and format of your field:
    New column in Field Chooser Outlook 2016
  • If you do not see your column in your view, you probably are in the Compact view and need to switch to the Single or Preview view.

See also this tip in French: Comment ajouter et supprimer des colonnes.

If you have any questions or suggestions, please feel free to ask OfficeToolTips team.