How to copy the Contact Group into another

Outlook 365
When you organize your Contacts, you may need to create a new Contact Group that will contain a lot of members from an existing Contact Group. Sure, you can create a new Contact Group and add all members manually, but if there are too many members, it will be easier to copy an existing Contact Group and delete or add some members.

To copy an existing Contact Group in Outlook, do the following:

   1.   Select the Contact Group that you want to copy. For example, OTT group.

   2.   Do one of the following:

  • Hold the Ctrl key down and drag the Contact Group a bit above or below in the same folder and release it.
  • Right-click on it and select Move -> Copy to Folder... in the popup menu:
    Copy to Folder in Outlook 2016

    In the Copy Items dialog box, select the Contacts folder and click OK:

    Copy Item dialog box in Outlook 2016

Now you will have two identical Contact Groups in your Contacts folder. Simply rename any of them and you will have two different Contact Groups.

You can add new members to the new Contact Group or remove members from it. No changes in this group can change other group.

See also How to create a hierarchy of Contact Groups in Outlook.

See also this tip in French: Comment copier le groupe de contacts dans un autre.

If you have any questions or suggestions, please feel free to ask OfficeToolTips team.

How to create a hierarchy of Contact Groups in Outlook

How to create a hierarchy of Contact Groups in Outlook

When you work with a lot of contacts, you may need to create two different Contact Group with a small difference – the bigger one should contain all members from the smaller one and some additional members. The main point is, if the smaller Contact Group has been updated, the bigger one should include those changes.
How to create a contact group in Outlook

How to create a contact group in Outlook

If you regularly send emails to the group of people like your project team or your amateur soccer club, a one-time effort to create an email group for the distribution list pays off in the future many times. Microsoft Outlook offers a Contact Group to manage contact lists with a handful of personal contacts, email groups with dozens of team members, or distribution lists with thousands of subscribers.
Sharing contact groups in Outlook

Sharing contact groups in Outlook

Exchange Server users can share a contact folder with another person inside and outside of the organization if sharing contact lists is supported by the organization's sharing policies. If you do not have an Exchange Server account or your organization policies do not allow contact folders sharing, Microsoft Outlook does not offer the Share Contacts option. However, you can share contact lists, email groups, or distribution lists by creating the contact group, attaching it to the email, sending the email, and importing.

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