When you enter text into an e-mail, Outlook recognizes certain values, such as Web and UNC addresses (such
as a network resource), and automatically makes them hyperlinks. However, after you enter a space, Outlook
stops creating the hyperlink because it has no way of knowing whether you've finished the address and are
now typing another word or whether the address contains spaces.
If you frequently sign your messages using not only your name, but also additional information such as your
job title and contact information, you'll appreciate Outlook's Signature feature. When enabled, it appends
text of your choice to the end of every message that create and/or reply to.
If you regularly send e-mails to the group of people, you can create a Contact Group and send them an
e-mail with just a few clicks.
This option controls which address book you see when you open the Address Book (via clicking
Ctrl+Shift+B) and when you click the To, Cc, or Bcc buttons when composing
Creating custom menus in Outlook is a funny feature you can use to create groups of the options that you use
most often, and then plug them into the menu you name and use yourself.
If you want to construct a more complicated distribution list, with some recipients on the To field,
some recipients on the Cc field, and yet more recipients on the Bcc field, you have to use a
message template where you explicitly assign recipients to each field.
In some situation you may want to send your vCard in every message. This lets recipients enter the
information in their address book quickly and without errors.
Any of Outlook's default views can be modified to suit your needs. You can customize the fields displayed,
sorting, grouping, filtering, fonts, and other formatting options.
Usually Outlook users are using folders to organize messages, but you can also use colors. For example, you
might apply a special color to all messages from a particular person. You can then see at a glance which
messages are from that person.