Outlook 2016 2010 2007 2003

Collapse the Ribbon to get more space on screen

When you need as much space as possible on screen to view a document, you can collapse (or minimize) the Ribbon and then restore it very simple.

How to enter a hyperlink containing a space into an E-mail

When you enter text into an e-mail, Outlook recognizes certain values, such as Web and UNC addresses (such as a network resource), and automatically makes them hyperlinks. However, after you enter a space, Outlook stops creating the hyperlink because it has no way of knowing whether you've finished the address and are now typing another word or whether the address contains spaces.

How to create a Signature

If you frequently sign your messages using not only your name, but also additional information such as your job title and contact information, you'll appreciate Outlook's Signature feature. When enabled, it appends text of your choice to the end of every message that create and/or reply to.

Auto-Reply for all messages without subject

This rule will be useful if you receive a lot of messages (for example, reports) from your colleagues and use rules to copy or move correspondence to the specific folders (like Rule to copy all correspondence about some subject to the specific folder or Rule to move all correspondence about some subject to the specific folder). Unfortunately those rules wouldn't work for messages with empty subject, but you still can create a rule to send an Auto-Reply if the message don't have a subject.

How to create a Contact Group

If you regularly send e-mails to the group of people, you can create a Contact Group and send them an e-mail with just a few clicks.

How to change the default Address Book

This option controls which address book you see when you open the Address Book (via clicking Ctrl+Shift+B) and when you click the To, Cc, or Bcc buttons when composing e-mails.

Creating Your Own Menu

Creating custom menus in Outlook is a funny feature you can use to create groups of the options that you use most often, and then plug them into the menu you name and use yourself.

Using templates to facilitate more versatile E-mail Distribution

If you want to construct a more complicated distribution list, with some recipients on the To field, some recipients on the CC field, and yet more recipients on the BCC field, you have to use a message template where you explicitly assign recipients to each field.

Attaching Business Cards to All Outgoing Messages

In some situation you may want to send your vCard in every message. This lets recipients enter the information in their address book quickly and without errors.

Modifying a default view

Any of Outlook's default views can be modified to suit your needs. You can customize the fields displayed, sorting, grouping, filtering, fonts, and other formatting options.