How to create a contact group in Outlook

Outlook 365 2016 2010 2007 2003
If you regularly send e-mails to the group of people, you can create a Contact Group and send them an e-mail with just a few clicks.

To create a new Contact Group, do the following:

   1.   Do one of the following:

  • In the Contacts view, on the Home tab, in the New group, click the New Contact Group button:
    New in Outlook 2013
  • In any other view, on the Home tab, in the New group, click the New Items button and then choose More Items -> Contact Group:
    New in Outlook 2013
  • Press Ctrl+Shift+L.

   2.   In the Contact Group dialog box:

Contact Group in Outlook 2013
  • In the Name field, enter the desired name for the Contact Group (the name can contain spaces).
  • On the Contact Group tab, in the Members group, click the Add Members list and then choose how you can add the member:
    Members in Outlook 2013
    • If you are adding a member From Outlook Contacts or From Address Book, do the following:
      1. In the Address Book drop-down list, click the address book that contains the e-mail addresses that you want to include in your Contact Group:
        Select Members in Outlook 2013
      2. In the list of names, click the names that you want, and then click Members.

      You can add names from different address books to the same Contact Group.

    • If you want to add a New E-mail Contact, enter the information for the person in the Add New Member dialog box:
      Add New Member in Outlook 2013
    Do this for each person whom you want to add to the Contact Group.

   3.   When you've finished adding contacts to the Contact Group, on the Contact Group tab, in the Actions group, click the Save & Close button:

Actions in Outlook 2013

If you have any questions or suggestions, please feel free to ask OfficeToolTips team.

We use cookies to personalise content and ads, to provide social media features and to analyse our traffic. We also share information about your use of our site with our social media, advertising and analytics partners who may combine it with other information you’ve provided to them or they’ve collected from your use of their services.

Learn more