Outlook 2013 2010 2007 2003

Adding Data files

Although Outlook automatically creates Data Files as needed when you add accounts, you might want to add your own Data Files (.pst - files) to a profile. For example, perhaps you use an Exchange Server account for your primary Outlook store, but want a set of personal folders to serve as an archive; or perhaps you have an Exchange Server account and are adding a POP3 account.

Set default fonts for E-mails

Outlook enables you to specify default fonts to use for different situations when dealing with e-mail. Additionally you can individually configure default font settings for composing new e-mail and replying and forwarding.

How to specify a Custom Message in the New Mail Alert

You can configure Outlook to display a message of your choice when a new e-mail arrives.

How to personalize the new E-mail notification options

If you have Outlook configured to automatically check for new e-mails at predefined intervals, you will probably want to be notified when a new e-mail has arrived.

How to specify which folder is displayed when Outlook starts

Most people prefer to have Outlook display the Inbox when the application is started. The following tip enables you to specify which folder you would like to be displayed when you start Outlook.

How to use a Desktop Alert

The Desktop Alert is an alert window that pops up when a new e-mail arrives in the Outlook default Inbox.

How to create a New Distribution List

In Outlook 2016 you wouldn't find a distribution list because it's called now Contact Groups, for more details see How to create a Contact Group.

How to create an Outlook Address Book

The address book is usually created when you create a Personal Folders profile, but only one address book can be defined for the profile. Fortunately you can easily create additional address books out of the profile for your own needs.

How to set Outlook to download only E-mail headers

Sometimes it is to your advantage to not download an entire e-mail from your mail server, such as when you have a slow Internet connection or you want to start looking through many e-mail messages for a particular one as soon as possible. Outlook offers the capability to download only the e-mail header, which includes the sender and the subject of the e-mail, and display these onscreen before downloading the message itself.

How to auto-reply in Outlook

Suppose you will be out of the office and want to alert anyone who sends you an e-mail of that fact so they'll know when they can expect you to respond. In that case, you can set up Outlook to send an auto-reply to anyone who sends you a message.