Outlook 2013 2010 2007 2003

How to personalize the new E-mail notification options

If you have Outlook configured to automatically check for new e-mails at predefined intervals, you will probably want to be notified when a new e-mail has arrived.

How to specify which folder is displayed when Outlook starts

Most people prefer to have Outlook display the Inbox when the application is started. The following tip enables you to specify which folder you would like to be displayed when you start Outlook.

How to use a Desktop Alert

The Desktop Alert is an alert window that pops up when a new e-mail arrives in the Outlook default Inbox.

How to create a New Distribution List

In Outlook 2016 you wouldn't find a distribution list because it's called now Contact Groups, for more details see How to create a Contact Group.

How to set Outlook to download only E-mail headers

Sometimes it is to your advantage to not download an entire e-mail from your mail server, such as when you have a slow Internet connection or you want to start looking through many e-mail messages for a particular one as soon as possible. Outlook offers the capability to download only the e-mail header, which includes the sender and the subject of the e-mail, and display these onscreen before downloading the message itself.

How to auto-reply in Outlook

Suppose you will be out of the office and want to alert anyone who sends you an e-mail of that fact so they'll know when they can expect you to respond. In that case, you can set up Outlook to send an auto-reply to anyone who sends you a message.

Reply and Forward Options

For replies and forwarded messages, you can choose to attach the original text, to include and indent the text, or to add a prefix to each line of the original message or reply without including the original text.

How to create a Signature

If you frequently sign your messages using not only your name, but also additional information such as your job title and contact information, you'll appreciate Outlook's Signature feature. When enabled, it appends text of your choice to the end of every message that create and/or reply to.

Message Settings

Outlook message window does not show all message fields. Many fields are hidden behind the Options button, where you can set message priority, delivery notifications, etc.

Color Coding Messages

Usually Outlook users are using folders to organize messages, but you can also use colors. For example, you might apply a special color to all messages from a particular person. You can then see at a glance which messages are from that person.