Although Outlook automatically creates Data Files as needed when you add accounts, you might want to add your own Data Files (.pst - files) to a profile. For example, perhaps you use an Exchange Server account for your primary Outlook store, but want a set of personal folders to serve as an archive; or perhaps you have an Exchange Server account and are adding a POP3 account.

Outlook enables you to specify default fonts to use for different situations when dealing with e-mail. Additionally you can individually configure default font settings for composing new e-mail and replying and forwarding.

You can configure Outlook to display a message of your choice when a new e-mail arrives.

If you have Outlook configured to automatically check for new e-mails at predefined intervals, you will probably want to be notified when a new e-mail has arrived.

Most people prefer to have Outlook display the Inbox when the application is started. The following tip enables you to specify which folder you would like to be displayed when you start Outlook.

The Desktop Alert is an alert window that pops up when a new e-mail arrives in the Outlook default Inbox.

In Outlook 2016 you wouldn't find a distribution list because it's called now Contact Groups, for more details see How to create a contact group in Outlook.

Sometimes it is to your advantage to not download an entire e-mail from your mail server, such as when you have a slow Internet connection or you want to start looking through many e-mail messages for a particular one as soon as possible. Outlook offers the capability to download only the e-mail header, which includes the sender and the subject of the e-mail, and display these onscreen before downloading the message itself.

Let us suppose you will be out of the office for a holiday and want to alert anyone who sends you an e-mail of that fact so they'll know when they can expect you to respond. In this case, you can set up Outlook to send an auto-reply to anyone who sends you a message.

For replies and forwarded messages, you can choose to attach the original text, to include and indent the text, or to add a prefix to each line of the original message or reply without including the original text.