Outlook 2013 2010 2007 2003

How to import a Distribution List sent you as an attachment

In Outlook 2016 you wouldn't find a distribution list because it's called now Contact Groups, for more details see How to import a Contact Group sent you as an attachment.

Collapse the Ribbon to get more space on screen

When you need as much space as possible on screen to view a document, you can collapse (or minimize) the Ribbon and then restore it very simple.

Minimize Outlook to the System Tray

The default settings minimize Outlook to the Taskbar, but you can make settings to minimize it to the Tray.

Sharing Distribution Lists

In Outlook 2016 you wouldn't find a distribution list because it's called now Contact Groups, for more details see Sharing Contact Groups.

How to control how the Reading Pane marks E-mails as read

When you open an e-mail, it automatically is marked as read. However, if you are using the Reading Pane to view messages instead of opening them, you have a number of possible options for marking e-mails as being read.

Hide a note's time stamp information

In Outlook 2016 Options, the options Notes and Journal is removed. New notes have a default color of yellow, default size of medium, default font of 11 point Calibri, and display the date and time that the note was last modified.
These options are not read and cannot be changed from any preferences or registry keys.

Change the color of a note

In Outlook 2016 Options, the options Notes and Journal is removed. New notes have a default color of yellow, default size of medium, default font of 11 point Calibri, and display the date and time that the note was last modified.
These options are not read and cannot be changed from any preferences or registry keys.

Adding Commands to the Quick Access Toolbar

Suppose you'd like to add a couple more commands to the Quick Access toolbar. Also, say you want to work with every e-mail in new window. You can add the Open in New Window button to the Quick Access toolbar.

Turn off rules in Outlook

To turn on/off a rule, follow next steps:

Shortcuts for Calendar

Outlook proposes next shortcut keys for easy and quickly work with Calendar: