Word 2016 2013 2010 2007 2003

Update fields in text boxes and shapes

Word doesn't always keep up with changes in a document. For example, Word automatically updates fields in text boxes and shapes after insert but doesn't update them after deleting or moving. It is better to update fields manually after such changes.

How to turn off superscripts for ordinals

Ordinals (also known as ordinal numerals or ordinal number words) represent the position in a series. They describe the numerical position of an object, e.g., first, second, third, etc. By default, Word converts ordinal numbers to superscripts:

How to turn on or turn off automatic generation of Alternative text for pictures

All visual objects in the document, including images, charts, photographs, diagrams, and other informative non-textual (visual) content, require Alternative text (Alt text) descriptions. Adding alt text can help people understand the content of images, graphs, and other similar objects. Alt text is read aloud when a screen reader meets such a visual object.

How to clear formatting in Word

Sometimes, text in Word has text formatting, such as bold, italics, or underlining that you do not need. If you insert some text from an external source or copy/paste it within the same document, you can paste it without the source formatting. Also, you can clear the existing formatting.

Navigating in the document

In Word, if a document is too long or too wide, problems arise with editing and even positioning the cursor to the desired page, section, picture, equation, etc. Fortunately, Word offers a very convenient feature for jumping between elements of the specific type: from heading to heading, from page to page, or from picture to picture, etc.

Shortcuts for inserting international letters

Often you need to insert several words or letters from a language with accents like French or German. For example, to type a foreign company or person name.

Line breaks in a Word document

Occasionally text in paragraphs is not aligned correctly or cannot be positioned as you like. This problem could be a line break, also called soft return or text wrapping break.

Pagination breaks in a Word document

A paragraph break and a page break are the most heavily utilized breaks in Word. Less commonly used but very convenient for various tasks are line breaks, section breaks, and column breaks.

How to hide/show the space between pages

In the Print Layout view, the white space on and between pages can be displayed or collapsed:

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