The publishing requirements often demand different styles for different types of visual objects like figures, tables, etc. Word has a pre-defined style Caption and applies it to all captions in the document. So, you might need to modify or create additional styles for captions.
To sort data means to arrange it alphabetically, numerically, or chronologically. Sorting displays the data, so that helps to find it faster. Word offers to sort text, numbers, or dates in ascending or descending order. The data in Word tables can be sorted by one, two, or three columns.
A field is a placeholder that Word uses to insert specified information into a document. Word automatically uses fields for specific elements that update automatically, such as dates, formulas, page numbers, and a table of contents. The field looks like a text in curly braces but you can not create a field by typing such text in your document; instead, you tell Word to insert the field you want.
Many documents contain references to headings, tables, images, equations, etc. It is better to create references to the titles or numbers of these items in the document because you don't need to remember and update them after each change. Let Word makes this routine less painful.
Unlike most images, pictures, and charts captions, photo captions (also often called cutlines) have multiple lines of text. Many publications share the title of the photo (caption) and a more detailed description (cutline). The terms Captions and Cutlines are often used interchangeably, particularly in magazines.
If the document contains tables, it must be formatted according to the requirements accepted by your college, university, company, established on the project, etc. Most requirements, including accessibility, tell that tables should contain titles, column headers, alternate text, etc. In addition, tables must be correctly positioned on the page, using the pre-defined alignment, padding, and text-wrapping guidelines.