How to turn on or turn off automatic generation of Alternative text for pictures

Word 365
All visual objects in the document, including images, charts, photographs, diagrams, and other informative non-textual (visual) content, require Alternative text (Alt text) descriptions. Adding alt text can help people understand the content of images, graphs, and other similar objects. Alt text is read aloud when a screen reader meets such a visual object.

Alt text should briefly describe the purpose or content of the image, photo, icon, table, or equation. It is recommended to use no more than 15 words. If the visual object is purely decorative and does not provide helpful information for the document content, it does not need alt text.

By default, Word for Microsoft 365 generates an alternative text for inserted pictures (see how to work with images in a Word document for more details) such as images, photographs, icons, etc. You can see the generated Alt text at the bottom of the object immediately after inserting the image into the document:

Alt text for inserted pictures in Word 365

Note: Pictures from Stock Images collection have Alt text; Word doesn't generate it automatically.

To turn on and turn off automatic generation of Alt text, do the following:

   1.   On the File tab, click the Options button:

Word 365 options

   2.   In the Word Options dialog box, in the Accessibility tab, under Automatic Alt Text, select or deselect the Automatically generate alt text for me check box:

Automatically generate alt text for me in Word 365

We use cookies to personalise content and ads, to provide social media features and to analyse our traffic. We also share information about your use of our site with our social media, advertising and analytics partners who may combine it with other information you’ve provided to them or they’ve collected from your use of their services.

Learn more