Outlook 2016 2013 2010 2007 2003

Using templates to facilitate more versatile E-mail Distribution

If you want to construct a more complicated distribution list, with some recipients on the To field, some recipients on the Cc field, and yet more recipients on the Bcc field, you have to use a message template where you explicitly assign recipients to each field.

Attaching Business Cards to all outgoing messages

In some situation you may want to send your vCard in every message. This lets recipients enter the information in their address book quickly and without errors.

Group emails in Outlook view

By default, Outlook groups your emails by conversations. A conversation is a thread of messages with the same subject. However, if you need to find relevant notes somewhere in the last week's emails or an email from a particular person, navigating emails grouped by conversations takes a lot of time, and changing default grouping settings helps to locate the information much faster.

Modifying a default view

Any of Outlook's default views can be modified to suit your needs. You can customize the fields displayed, sorting, grouping, filtering, fonts, and other formatting options.

Using AutoCorrect

Outlook, like other Office applications, supports AutoCorrect - a feature that allows Outlook to correct common spelling and typing errors and to replace characters with symbols. You also can use AutoCorrect as a shortcut, which means you can type a small string of characters and have those characters replaced by a longer string.

Using the Calendar's Reading Pane

Like the Inbox and other message views, the Calendar view also has a Reading Pane that lets you preview appointments and other items in your schedule without opening them.

Improved AutoComplete

Outlook uses two features to resolve and complete names entered into email messages: AutoComplete and AutoResolution.

How to customize Navigation Bar in Outlook

The Navigation Bar at the bottom of the Navigation Pane in Outlook includes the buttons for switching to Mail, Calendar, Contacts, Tasks, Notes, Folders, and Shortcuts views. By default, Microsoft Outlook displays Mail, Calendar, People, and Tasks text buttons, and you need the ellipsis button for other options. However, you can switch from texts to icons, remove and reorder buttons on the Navigation Bar.

Show or hide enhanced ScreenTips

By default, Outlook shows document tooltips (or screentips) when you hover on a button, but this option can be turned off.

Sending a business card in every new message

vCard, also known as an electronic business card in Outlook, contains contact information similar to paper business cards. You can exchange electronic business cards in vCard format via MMS or instant messaging and send it as an email attachment. If you contact a lot of new people and want them to have your or another person's contact information, you can send your vCard in every email. This lets recipients enter the information in their address book quickly and without errors by importing your electronic business card from the attachment.

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