How to specify a Custom Message in the New Mail Alert

Outlook 2016 2013 2010 2007 2003
You can configure Outlook to display a message of your choice when a new e-mail arrives.

Do the following:

   1.   On the Home tab, in the Move group, click Rules, and then click Manage Rules & Alerts...:

Rules in Outlook 365

   2.   In the Rules and Alerts dialog box, click New Rule...:

Manage Rules and Alerts button in Outlook 365

   3.   Outlook launches the Rules Wizard. In the section Stay Up To Date, in Step 1, select Display mail from someone in the New Item Alert Window:

Rules Wizard in Outlook 365

   4.   In Step 2, click people or public group and enter the addresses that you want this particular alert to appear for. Then click the Next > button:

Rules Wizard Step 1 in Outlook 365

   5.   Click a specific message and enter the text you want to appear in the Alert Message window, then click the OK button:

Rules Wizard Step 2 in Outlook 365

   6.   Click the Finish button to save the new rule.

See also this tip in French: Comment spécifier un message personnalisé pour la notification du nouveau message.

If you have any questions or suggestions, please feel free to ask OfficeToolTips team.