Rule to display mail from somebody

Outlook 2016 2013 2010 2007 2003
If you are waiting for the important email from someone or need to be informed when your boss sends you an email, create an alert rule and give a rest to your brain. You will be informed promptly by alert as soon as Outlook receives such kind of email.

In Outlook for Microsoft 365 you have two ways to create this rule:

First way: a handful of ways to create a rule

To use this way, you should have a message from interested person:

   1.   Select a message from interested person.

   2.   On the Home tab, in the Move group, click Rules and then select Create Rule...:

Create Rules in Outlook 365

   3.   In the Create Rule dialog box:

Create Rule in Outlook 365
  • In the When I get email with all of the selected conditions group, check the From *** checkbox (Outlook for Microsoft 365 displays the sender from the selected message)
  • In the Do the following group, check the Display in the New Item Alert window check box and/or the Play a selected sound check box and choose the sound using the Browse... button.

To use another options, you can click the Advanced Options... button and use Rules Wizard.

Second way: use the Rules Wizard

To create a rule using the Rules Wizard, do the following:

   1.   Do one of the following:

  • On the File tab, in the Info view, click the Manage Rules & Alerts... button:
    Manage Rules and Alerts button in Outlook 365
  • On the Home tab, in the Move group, click Rules and then select Manage Rules & Alerts...:
    Rules in Outlook 365

   2.   In the Rules and Alerts dialog box, click the New Rule... button:

Manage Rules and Alerts button in Outlook 365

   3.   Choose the Display mail from someone in the New Item Alert Window option, click Next >:

Rules Wizard in Outlook 365

   4.   Choose the condition from people or public group and click people or public group in the Step 2 text box:

Rules Wizard Step 1 in Outlook 365

   5.   Choose the address of your boss (for example) and then click Next > to choose your action.

   6.   Choose display a specific message in the New Item Alert window in Step 1 and click specific message in Step 2:

Rules Wizard Alert Message in Outlook 365

Enter the text in the Alert Message dialog box, click OK and click Next >.

   7.   You probably don't want any exceptions, so click Next > again, name your rule, and click Finish.

See also this tip in French: Règle pour afficher des courriers de la personne spécifique.

If you have any questions or suggestions, please feel free to ask OfficeToolTips team.