Outlook 365
Collapse the Ribbon to get more space on screen
When you need as much space as possible on the screen to view messages, events, or contacts in your Outlook,
you can collapse (or minimize) the Ribbon and then restore it quickly.
Minimize Outlook to the System Tray
The default settings minimize Outlook to the Taskbar, but you can make settings to minimize it to the Tray.
Sharing Distribution Lists
In Outlook for Microsoft 365 you wouldn't find a distribution list because it's called now Contact Groups, for more details see Sharing contact groups in Outlook.
How to control how the Reading pane marks E-mails as read
When you open an e-mail, it automatically is marked as read. However, if you are using the Reading
Pane to view messages instead of opening them, you have a number of possible options for marking
e-mails as being read.
Hide a note's time stamp information
In Outlook for Microsoft 365 Options, the options Notes and Journal is removed. New notes have a default color of
yellow, default size of medium, default font of 11 point Calibri, and display the date and time that the
note was last modified.
These options are not read and cannot be changed from any preferences or registry keys.
These options are not read and cannot be changed from any preferences or registry keys.
Change the color of a note
In Outlook for Microsoft 365 Options, the options Notes and Journal is removed. New notes have a default color of
yellow, default size of medium, default font of 11 point Calibri, and display the date and time that the
note was last modified.
These options are not read and cannot be changed from any preferences or registry keys.
These options are not read and cannot be changed from any preferences or registry keys.
Adding commands to the Quick Access Toolbar
Suppose you'd like to add a couple more commands to the Quick Access toolbar. Also, say you want to
work with every e-mail in new window. You can add the Open in New Window button to the Quick
Access toolbar.
Turn off rules in Outlook
To turn on/off a rule, follow next steps:
Shortcuts for Calendar
Outlook proposes next shortcut keys for easy and quickly work with Calendar:
How to automatically archive emails in Outlook
If your Microsoft Exchange account has strict size limits, it fills very quickly by replies and forwards of
emails with attachments. When your Outlook mailbox fills up, you cannot receive new emails without removing
old ones. To prevent your inbox from filling up and still keep the conversation's history, you can move old
items to a separate Outlook Data File (an archive.pst). You can archive emails
manually or use the AutoArchive feature in Outlook that moves old entities to an archive
automatically. You can customize the AutoArchive schedule and behavior for a more comfortable Outlook
experience.