Export and import rules

Outlook 2016 2013 2010 2007 2003
Outlook rules could be exported and imported from file. E.g., you can export rules to a file, send this file as an email attachment or place it on a network share (or a local share) for backup purposes or to allow other users to access it.

Export rules

Follow these steps to export your message rules to a file:

   1.   Do one of the following:

  • On the File tab, in the Info view, click the Manage Rules & Alerts button:
    Manage Rules and Alerts button in Outlook 365
  • On the Home tab, in the Move group, click Rules and then select Manage Rules & Alerts...:
    Rules in Outlook 365

   2.   In the Rules And Alerts dialog box, click the Options button:

Options Rules and Alerts button in Outlook 365

   3.   In the Options dialog box, click Export Rules...:

Rules and Alerts Options in Outlook 365

   4.   In the Save Exported Rules as dialog box, then select a path for the file, and, if necessary, select a format in the Save as type drop-down list:

Save Exported Rules as in Outlook 365

   5.   Click Save.

You can export your rules in any of four formats, depending on the version of Outlook used by the people with whom you want to share your rules. If you need to share with various users, export using the earliest version of Outlook. Later versions will be able to import the rules because they are forward-compatible.

Import rules

Follow these steps to import message rules from a file:

   1.   Open Rules And Alerts... dialog box.

   2.   In the Rules And Alerts dialog box, click the Options button.

   3.   Click Import Rules..., and then select a path for the file in the resulting Import Rules from dialog box (a standard file/save dialog box):

Import Rules from in Outlook 365

   4.   Click Open.

See also this tip in French: Exportation et importation des règles.

If you have any questions or suggestions, please feel free to ask OfficeToolTips team.

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