Format in Word 365
Aligning words and sentences in contracts, agreements, and other formal documents using multiple spaces and default tabulations is an ill practice. In proportional fonts, like Times New Roman symbols have different widths, and it is hard to align numerous lines with spaces or tabs precisely. Defining a custom tab stop in Microsoft Word is a precise and straightforward alternative to counting spaces and tabs.
Sometimes you need to record new changes in the document that already has tracked changes made under your name. For example, people who have no possibility to make changes by themselves ask you to record their changes. Amendments made by different reviewers have different colors and are easy to find.
The simplest way to copy format from one character, word, paragraph, or another element in Microsoft Word, is to use the Format Painter button (on the Home tab, in the Clipboard group) or to use shortcuts (see How to copy format easy and quickly). But there is some trick how to copy font, indentation, etc. for elements such as paragraph or numbering and keep existing formatting inside the text.
Hyphens play two essential roles in writing – they break single words into parts on syllable boundaries (optional hyphens), and they join separate words into a single word (mandatory hyphens). In the Automatic hyphenation mode, Microsoft Word automatically detects syllable boundaries and inserts optional hyphens for words at the end of the line. If you edit the text in a way that the hyphenated word is no longer at the end of the line, Word removes the optional hyphen.
Page orientation defines the direction for printing or displaying the document in Word. Sometimes the page orientation for a particular page has to be different from the rest of the material. E.g., usually, the whole article, paper, or report is printed in the Portrait mode, but for a page with the big table, it is more convenient to use the Landscape mode.
No matter what you are writing, a fictional book, a story for kids, a user manual, or a technical report, jumping between the text and ribbon buttons for formatting distracts from the work. Shortcut Keys or Hotkeys for changing the paragraph alignment, style, etc. without mouse movements come to rescue.
When you create a book or other specific type of a Microsoft Word document, you may need to start each new part of your paper on an odd page. This rule is a mandatory requirement of some publishers, even if it creates an empty page between two sections of the document:
If you need to put each Heading 1 at the beginning of a new page, you can customize the existing Heading 1 style or create a new Heading style to put page breaks before the heading. Microsoft Word automatically inserts page breaks for such style.
Page orientation defines the direction for printing or displaying the document in Word, but one does not have to be the same for the entire document. Usually, the whole article, paper, or report is printed in the Portrait mode, but for a page with the big table, it is more convenient to use the Landscape mode. On the Layout tab in the Page Setup group, you can easily change the page orientation both for the entire document and for a single page. Microsoft Word inserts sections breaks before and after the selected page, and you can add more pages to this section later.
There are four quick methods to enter alpha, beta, gamma, delta, and other Greek letters into the Word document: switch to Symbol font and press the corresponding letter on the keyboard; insert an equation and use Latex-like macros; add AutoCorrect rules; assign a shortcut to alpha, beta, gamma, delta or another symbol for quick typing.