PowerPoint 2013 2010 2007

How to format pictures in organization chart

When you insert pictures to your org chart (see how to create organization chart with picture) or other SmartArt chart with pictures you don’t need another program to prepare pictures. PowerPoint provides you a feature rich functionality for cropping, rotating, painting and other formatting needs.

Create an organization chart with pictures

For business presentations you often need to show an organizational chart like a future business structure chart or a corporate structure chart. PowerPoint has the predefined organization chart templates that make organization structure editing not harder than editing a simple list of items.

Save your slides as pictures

If you want to make your presentation non-modifiable, you save it to *.pdf format or *.ppsx format (PowerPoint Show format - see Automatically show your presentation). However, if you want to publish the presentation on your personal or corporative Web site, the better option is to export slides as separate pictures.

Change PowerPoint units from inches to centimeters and vice versa

PowerPoint is using local Windows settings to show grid spacing, figure sizes, etc. This can be an issue if you prepare the presentation for different or multiple locales. Fortunately, you can temporarily change the measurement units if you have strict style guide requirements.

Fast way to create photo album in PowerPoint

If you plan to create a presentation for your family, friends or colleagues and have only photos, you don’t need to spend hours on inserting and formatting pictures in PowerPoint. Use a relatively new feature Photo Albums that will automatically do all the work for you.

Prepare the presentation for printing

If you plan to print your presentation in black and white (sometimes it is cheaper and even more informative then printing in color), you should check how it will look like without color.

Automatically show your presentation

Instead of opening your PowerPoint presentation file and then clicking F5 or using other ways to start the presentation, you can save your PowerPoint file in the PowerPoint Show format. Also, this format prevents changes in the presentation.

How to customize your local PowerPoint for better productivity

PowerPoint is rarely used by the average Microsoft Office user, but those who use it frequently might find these simple time-saving tips helpful.

Turn off red, wavy underlines for spelling errors

If you don't want to see the red, wavy underlines on-screen, you can turn this feature off by three simple clicks:

Displaying the Date, Number, and Footer on Slides

Even though the placeholders for Date, Number, and Footer might appear in the slide master, they do not appear on the actual slides in the presentation unless you enable them.