Settings in Outlook 365 2016 2013 2007 2003

Add and remove columns in Outlook

By default, Outlook displays only a small subset of the available fields for messages. You can add columns for other fields, such as CC or Sensitivity, to show additional information.

Group emails in Outlook view

If Outlook's built-in arrangements don't provide the view you need, you can create your own grouping levels by customizing your view.

Adding Data files

Although Outlook automatically creates Data Files as needed when you add accounts, you might want to add your own Data Files (.pst - files) to a profile. For example, perhaps you use an Exchange Server account for your primary Outlook store, but want a set of personal folders to serve as an archive; or perhaps you have an Exchange Server account and are adding a POP3 account.

How to use a Desktop Alert

The Desktop Alert is an alert window that pops up when a new e-mail arrives in the Outlook default Inbox.

Minimize Outlook to the System Tray

The default settings minimize Outlook to the Taskbar, but you can make settings to minimize it to the Tray.

Attaching Business Cards to all outgoing messages

In some situation you may want to send your vCard in every message. This lets recipients enter the information in their address book quickly and without errors.

Reply and forward options

For replies and forwarded messages, you can choose to attach the original text, to include and indent the text, or to add a prefix to each line of the original message or reply without including the original text.

Set default fonts for E-mails

Outlook enables you to specify default fonts to use for different situations when dealing with e-mail. Additionally you can individually configure default font settings for composing new e-mail and replying and forwarding.

Creating Your Own Menu

Creating custom menus in Outlook is a funny feature you can use to create groups of the options that you use most often, and then plug them into the menu you name and use yourself.

How to create a Signature

If you frequently sign your messages using not only your name, but also additional information such as your job title and contact information, you'll appreciate Outlook's Signature feature. When enabled, it appends text of your choice to the end of every message that create and/or reply to.

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