Settings in Outlook 2016 2013 2010 2003

Outlook Auto-Archive folder

AutoArchive in Outlook moves old items to an archive. You can customize it for more comfortable using of Outlook.

Using AutoCorrect

Outlook, like other Office applications, supports AutoCorrect - a feature that allows Outlook to correct common spelling and typing errors and to replace characters with symbols. You also can use AutoCorrect as a shortcut, which means you can type a small string of characters and have those characters replaced by a longer string.

How to change the Mail Count Display

Outlook can display either the number of unread e-mails or the total number of e-mails in a folder alongside the folder name.

Modifying a default view

Any of Outlook's default views can be modified to suit your needs. You can customize the fields displayed, sorting, grouping, filtering, fonts, and other formatting options.

Conditional formatting

Usually Outlook users are using folders to organize messages, but you can also use colors. For example, you might apply a special color to all messages from a particular person. You can then see at a glance which messages are from that person.

Color Coding Messages

Usually Outlook users are using folders to organize messages, but you can also use colors. For example, you might apply a special color to all messages from a particular person. You can then see at a glance which messages are from that person.

Adding and Removing Columns

By default, Outlook displays only a small subset of the available fields for messages. You can add columns for other fields, such as CC or Sensitivity, to show additional information.

Adding Data files

Although Outlook automatically creates Data Files as needed when you add accounts, you might want to add your own Data Files (PSTs) to a profile. For example, perhaps you use an Exchange Server account for your primary Outlook store, but want a set of personal folders to serve as an archive; or perhaps you have an Exchange Server account and are adding a POP3 account.

How to use a Desktop Alert

The Desktop Alert is an alert window that pops up when a new e-mail arrives in the Outlook default Inbox.

Minimize Outlook to the System Tray

The default settings minimize Outlook to the Taskbar, but you can make settings to minimize it to the Tray.