Outlook 2016 2013 2010 2007 2003

How to enter a hyperlink containing a space into an E-mail

When you enter text into an e-mail, Outlook recognizes certain values, such as Web and UNC addresses (such as a network resource), and automatically makes them hyperlinks. However, after you enter a space, Outlook stops creating the hyperlink because it has no way of knowing whether you've finished the address and are now typing another word or whether the address contains spaces.

Quick Preview of Emails

Sometimes you just need to have a quick preview of an email before deciding whether to open it. Outlook provides a feature called AutoPreview that shows the first few lines of your emails.

Search Folders

Search Folders let you to access the information in your mailbox more quickly, because, unlike the ordinal folders, they do not dictate that message should belong to a single folder.

How to import a Distribution List sent you as an attachment

In Outlook for Microsoft 365 you wouldn't find a distribution list because it's called now Contact Groups, for more details see how to import a Contact Group sent you as an attachment.

Sharing Distribution Lists

In Outlook for Microsoft 365 you wouldn't find a distribution list because it's called now Contact Groups, for more details see Sharing contact groups in Outlook.

How to control how the Reading pane marks E-mails as read

When you open an e-mail, it automatically is marked as read. However, if you are using the Reading Pane to view messages instead of opening them, you have a number of possible options for marking e-mails as being read.

Hide a note's time stamp information

In Outlook for Microsoft 365 Options, the options Notes and Journal is removed. New notes have a default color of yellow, default size of medium, default font of 11 point Calibri, and display the date and time that the note was last modified.
These options are not read and cannot be changed from any preferences or registry keys.

Change the color of a note

In Outlook for Microsoft 365 Options, the options Notes and Journal is removed. New notes have a default color of yellow, default size of medium, default font of 11 point Calibri, and display the date and time that the note was last modified.
These options are not read and cannot be changed from any preferences or registry keys.

Adding commands to the Quick Access Toolbar

Suppose you'd like to add a couple more commands to the Quick Access toolbar. Also, say you want to work with every e-mail in new window. You can add the Open in New Window button to the Quick Access toolbar.

Turn off rules in Outlook

To turn on/off a rule, follow next steps: