Sometimes it is to your advantage to not download an entire e-mail from your mail server, such as when you have a slow Internet connection or you want to start looking through many email messages for a particular one as soon as possible. Outlook offers the capability to download only the email header, which includes the sender and the subject of the email, and display these onscreen before downloading the message itself.
Let us suppose you will be out of the office for a holiday and want to alert anyone who sends you an e-mail of that fact so they'll know when they can expect you to respond. In this case, you can set up Outlook to send an auto-reply to anyone who sends you a message.
For replies and forwarded messages, you can choose to attach the original text, to include and indent the text, or to add a prefix to each line of the original message or reply without including the original text.
Usually Outlook users are using folders to organize messages, but you can also use colors. For example, you might apply a special color to all messages from a particular person. You can then see at a glance which messages are from that person.
You can display or hide a Reading pane that displays the header and partial contents of the selected message.
By default Outlook shows feature called the Mini Toolbar. This feature can be useful, but somebody might want to turn it off. This tip shows how to turn on or turn off this feature.
After creating a meeting request, invitees can confirm and refuse to attend this event, or suggest another time. The organizer of the meeting is essential to track confirmations and refusals of participants. In Outlook, it is easy to check the responses for the organizer, but participants do not receive notifications from other attendees.
This tip is about how to create and use icons on the desktop or your Quick Start toolbar that start new Outlook items like new e-mail message or new appointment item.
With Outlook, you can send a copy of a contact item in vCard format, a standard format for exchanging contact information. This allows the recipient to import the contact data into a contact management program, assuming that the recipient's program supports the vCard standard (as most do).