16 PowerPoint Shortcuts Every Student Will Appreciate

Office 365
The life of a student in the 21st century is so much different from studying in the past. What did students need? Some ink, feathers, and papyrus. Later they were replaced by pens and paper. Everything was simple: students found their knowledge in textbooks and reflected it on paper.

It seems that with the development of technologies and the internet, the studying process should become even easier. On the one hand, it is true. Access to knowledge is a matter of several clicks. But on the other hand, new technologies bring new responsibilities.

Modern students and computer literacy are synonyms. For instance, it is not enough to write an essay. That is to create it with your imagination. One also needs to know how to format a Word document correctly, how to put the list or sources in the alphabetic order, and so on.

Some students do not want to bother with these technical requirements. They just Google: need EssayPro to write my paper for me, and the problem is solved. But it does not mean they are ignorant when it comes to computers. At least they need to know how Google search functions, right?

Another common task is making PowerPoint presentations. This is a very useful skill. You are unlikely to write essays outside college (unless you choose to become a professional writer). But you will definitely use PowerPoint throughout your career. In this article, we are suggesting the most popular PowerPoint shortcuts that you will appreciate both in college and in your future career.


First Things First

Navigating texts and objects is important. But you need to create your presentation and slides first, right? There you go. Remember these time-saving basic shortcuts:

Ctrl + N – Create a new presentation document

If you have never done this, all other suggestions in this article are useless.

Ctrl + O – Open an existing PowerPoint document

Some day you will achieve this level - you have more than one PowerPoint presentation.

Ctrl + S: Save a PowerPoint file

This tip deserves the title of the best PowerPoint tip, and not only for freshmen. And not only with presentations. Always make sure that you save your documents. I am giving you this piece of advice as a person who keeps forgetting to do so. This is the main reason I use Google docs. They do it for you automatically.

Ctrl + W or Ctrl + F4 – Close a presentation

To be on the safe side, I prefer the next combination.

Ctrl + Q – Save and close a presentation

Now you see why right? I told you, I always forget to save my documents. And losing hours of creative work would be a disaster.

Ctrl + Z – Undo an action

It is very easy to misclick. Whenever you do this, just keep calm and Ctrl + Z.

Ctrl + Y – Redo an action

Or maybe the function you added by clicking the wrong button was not too bad. It is a shame you have undone it. No worries, though. Just redo.

Ctrl + Tab - Switch between open presentations

Before long, your skills will become advanced. You may want to impress your professors or your future boss with several presentations. To avoid this awkward silence when you have to switch between presentations, use this magic combination on your keyboard. Nobody will even notice anything.

Selecting, Navigating, Editing, and Formatting

This subtitle may look like a motto of a political party. In fact, it contains useful shortcuts that will help you work with slides quicker. This means that you will be able to create a great presentation with minimum time investment.

Ctrl + A – Select all the objects on an active slide

You surely use this shortcut quite often when it comes to text blocks. The good old Ctrl + A applies to presentations as well.

Tab – Select or move on to the next object on a slide

You can have titles, subtitles, diagrams, pictures, and whatnot. Use Tab to navigate quickly.

Home – Go back to the beginning of the slide

It is easy to remember: going to the beginning is always going Home.

End – Go to the end of the slide

Buttons 3 and 4 are one above the other. So if you remember one, you will not forget the second. And now look at everybody's favorite trio below. We bet these buttons look old on your keyboard.

Ctrl + X

Cut the selected text, object, or slide.

Ctrl + C or Ctrl + Insert

Copy the selected text, object, or selected slide.

Ctrl + V or Shift + Insert

Paste the selected text, object, or slide.

Ctrl + M – Insert a new slide

Knowing all these combinations opens a whole new realm of opportunities! Do you still think you need a mouse for your laptop?

Your Presentation is a Work of Art

Now that you are an expert in the technical part, let us talk about inspirational ideas for your PowerPoint presentations. PowerPoint is a great tool for education purposes, but why do you remember some of your professors' slides better than the others? Their approach is the answer.

How often do you see someone using music or sounds when demonstrating slides? Turn on a song and see how everybody's eyes become focused on you. You can use nice background music when you are talking, or you can play a track when you are demonstrating a series of photos.

Use videos in your presentations. People get bored with seeing only text and pictures all the time. A nice video in the middle of the presentation will be like an ad in the middle of the movie - you cannot miss it. Besides using shortcuts for inserting this additional media, make sure that you place the original video or track into the folder with the presentation. Otherwise, it will not play. You will fail instead of making an unforgettable impression. You are welcome.


Experiment with colors. There is no universal solution here. Bright, vivid colors are eye-catching. But you can also create an impressive presentation in black&white. We can compare it with movies and how they influenced people around the globe: can we say for sure that black&white or colorful pictures had a bigger impact?

But do not overdo it here. A PowerPoint slide is like an evening outfit. Do not use more than three colors at a time, even if the temptation is overwhelming. If you look like a children's coloring book, you will definitely be the center of attention. Not in the best way, though. Don't make a laughing stock of your slides. Choose the background and the text color carefully.

Finally: say no to templates, large blocks of text, and millions of ideas on the same slide. It is like asymmetrical hair and thin eyebrows - it used to be fashionable back in the day. But research has shown that such presentation of information is not efficient. And common sense has shown that it is tasteless too.

Final Words

We hope that you feel more inspired with your PowerPoint task after reading this article. Experiment and create new trends before they become mainstream. Have no fear. After all, you can always Ctrl + Z or Ctrl + Y.

Please, disable AdBlock and reload the page to continue

Today, 30% of our visitors use Ad-Block to block ads.We understand your pain with ads, but without ads, we won't be able to provide you with free content soon. If you need our content for work or study, please support our efforts and disable AdBlock for our site. As you will see, we have a lot of helpful information to share.

We use cookies to personalise content and ads, to provide social media features and to analyse our traffic. We also share information about your use of our site with our social media, advertising and analytics partners who may combine it with other information you’ve provided to them or they’ve collected from your use of their services.

Learn more