When you create the process flow chart, process map, business flow diagram, or data flow diagrams and UML
activity diagrams, you often need to add some text or labels to the connectors. Unlike many other free and
commercial diagram drawing packages, Microsoft Office shapes provide extremely rich text formatting
Most process flow diagrams and workflow charts use elbow connectors for connecting process stages and
elements, but too many connecting lines of the same type give your chart a messy look. Fortunately, you can
combine different connector types that represent semantically different transitions.
Business process charts like employee routines, document preparation, and approval, or online user navigation
path on a website or a Web store are different from academic flows of algorithms. Usually, academic
applications use a limited number of standard shape types, but in business, different shapes give a better
look and simplify understanding. However, it is hard to decide which shape is appropriate for the specific
The Shape Format tab (the Drawing Tools toolbar in the previous version and Word 2016) provides plenty of options for customization of
the shape outline, background and text settings. Also, here you can change spacing, and size for multiple
shapes at once.
Word 365 has an option that allows to use Word document like a board to write some notes anywhere without
positioning a cursor. This can help to easily format any kind of document on free style.
The simplest way to copy format from one character, word, paragraph, or other elements in Microsoft Word, is
to use the Format Painter button (on the Home tab, in the Clipboard group). Still,
with keyboard shortcuts, it is faster.
Word is heavily used by all Microsoft Office users and customization of menu, recent documents and start
screen allow you to save a lot of time.
Microsoft Word continuously improves and polishes checks for grammar rules and orthography.
There are many additional add-ons, utilities, and applications for checking style, spelling, etc., that can
improve your writing, but Word itself provides enough hints for writing correct texts. However, for
technical writers it becomes annoying at times. If you choose to use the grammar checker rather than turn it
off completely, you can tell it which grammar items you want to check and which you don't.
If you use citations in your Word documents, you might need the bibliographic items for each source that you
have referenced. Microsoft Word offers a useful tool to create a list of these bibliographic references,
also named as bibliography, references or works cited, as a list of the citations added
in the document.