How to customize your Outlook messages

Outlook 365
E-mail communications is not plain text anymore and people want to send/receive well-designed email messages. There are many paid services that allow you to create a visually appealing e-mail template, but you can create it yourself using only Outlook.

   1.   Set default font for E-mails

Outlook enables you to specify default fonts to use for different situations when dealing with e-mail. Additionally, you can individually configure default font settings for composing new e-mail and replying and forwarding.

Different fonts in Outlook 2016

See Set default fonts for E-mails for more details.

   2.   Create an E-mail Signature

If you frequently sign your messages using not only your name, but also additional information such as your job title and contact information, you'll appreciate Outlook's Signature feature. When enabled, it appends text of your choice to the end of every message that you create and/or reply to.

E-mail signature in Outlook 2016

See How to create a Signature for more details.

   3.   Add social links to your e-mail signature

Hyperlinks in E-mail signature Outlook 2016

See How to add social links to your e-mail signature for more details.

   4.   Select your default message template

If you like visually appealing message templates called stationaries, you may want to set up Outlook to always use a stationery for all new messages.

New Message in Outlook 2016

See How to change the Stationery in Outlook for more details.

   5.   Attach a business card to the message or to all outgoing messages

For business purposes you may want to send your vCard in every message. It will let the recipients to enter the information in their address books quickly and without errors.

New message Outlook 2016

See Attaching a Business Card to a message and Attaching Business Cards to All Outgoing Messages for more details.

See also this tip in French: Comment personnaliser vos messages dans Outlook.

If you have any questions or suggestions, please feel free to ask OfficeToolTips team.