How to create a Signature

Outlook 365 2013 2010 2007 2003
If you frequently sign your messages using not only your name, but also additional information such as your job title and contact information, you'll appreciate Outlook's Signature feature. When enabled, it appends text of your choice to the end of every message that create and/or reply to.

To create an e-mail signature, do one of the following:

  • On the File tab, choose Options:
    Outlook 2016 Options

    In the Outlook Options dialog box, choose the Mail tab and then click the Signatures... button:

    Outlook 2016 Mail Options
  • Open a new message. On the Message tab, in the Include group, click Signature, and then click Signatures...:
    Include group in Outlook 2016

The Signatures and Stationary dialog box opens. To create a new signature, in the E-mail Signature tab, click the New button:

Signatures and Stationery in Outlook 2016

Type your name as you want it to appear in your messages.

New signature in Outlook 2016

Type any additional text you want to include, such as your title, company, or contact information, and then click OK.

You can to change your signature's font, size, and style.

See also this tip in French: Comment créer une signature.

We use cookies to personalise content and ads, to provide social media features and to analyse our traffic. We also share information about your use of our site with our social media, advertising and analytics partners who may combine it with other information you’ve provided to them or they’ve collected from your use of their services.

Learn more