Contacts in Outlook 2016 2013 2007 2003

Sending a Business Card in every new message

In some situation you want to send your vCard in every e-mail. This lets recipients enter the information in their address book quickly and without errors.

How to create an Outlook Address Book

The address book is usually created when you create a Personal Folders profile, but only one address book can be defined for the profile. Fortunately you can easily create additional address books out of the profile for your own needs.

How to import a Contact Group sent you as an attachment

Sharing Contact Groups can be a great timesaver when multiple people need to continuously e-mail the same groups of individuals (for more details see Sharing Contact Groups). You can easily import a Contact Group that was e-mailed to you as an attachment.

How to change the default Address Book

This option controls which address book you see when you open the Address Book (via clicking Ctrl+Shift+B) and when you click the To, Cc, or Bcc buttons when composing e-mails.

Improved AutoComplete

Outlook uses two features to resolve and complete names entered into email messages: AutoComplete and Autoresolution.

Using templates to facilitate more versatile E-mail Distribution

If you want to construct a more complicated distribution list, with some recipients on the To field, some recipients on the CC field, and yet more recipients on the BCC field, you have to use a message template where you explicitly assign recipients to each field.

Attaching Business Cards to All Outgoing Messages

In some situation you may want to send your vCard in every message. This lets recipients enter the information in their address book quickly and without errors.

Attaching a Business Card to a message

With Outlook, you can send a copy of a contact item in vCard format, a standard format for exchanging contact information. This allows the recipient to import the contact data into a contact management program, assuming that the recipient's program supports the vCard standard (as most do).

How to import a Distribution List sent you as an attachment

In Outlook 2010 you wouldn't find a distribution list because it's called now Contact Groups, for more details see How to import a Contact Group sent you as an attachment.

Sharing Contact Groups

You can easily share your Contact Groups by attaching them to e-mail. There are several ways of attaching Contact Groups.