Contacts in Outlook 2016
The address book is usually created when you create a Personal Folders profile, but only one address book is connected to the profile. Fortunately, you can easily create additional address books out of the profile for your own needs.
Outlook proposes easy and fast way to import contacts from the CSV file to your Outlook. It can be prepared in Excel or saved in another Outlook instance (see How to export Outlook Contacts to a CSV file).
You may want to save Outlook contacts for future use. For example, to move them to another PC, or add them to another email client. Fortunately, you can save all contacts to the file in CSV format.
When you work with a lot of contacts, you may need to create two different Contact Group with a small difference – the bigger one should contain all members from the smaller one and some additional members. The main point is, if the smaller Contact Group has been updated, the bigger one should include those changes.
When you organize your Contacts, you may need to create a new Contact Group that will contain a lot of members from an existing Contact Group. Sure, you can create a new Contact Group and add all members manually, but if there are too many members, it will be easier to copy an existing Contact Group and delete or add some members.
This option controls which address book you see when you open the Address Book (via clicking Ctrl+Shift+B) and when you click the To, Cc, or Bcc buttons when composing e-mails.
Outlook uses two features to resolve and complete names entered into email messages: AutoComplete and Autoresolution.
With Outlook, you can send a copy of a contact item in vCard format, a standard format for exchanging contact information. This allows the recipient to import the contact data into a contact management program, assuming that the recipient's program supports the vCard standard (as most do).
In Outlook 2016 you wouldn't find a distribution list because it's called now Contact Groups, for more details see How to import a Contact Group sent you as an attachment.