Graphics in Word 365 2013 2010 2007 2003

Adding shapes into an Organizational Chart

If you need to illustrate the people or department structure of your company or organization, you don't require specialized software or expensive templates. The Organization Chart template from the SmartArt graphic gallery provides powerful tools for making organization diagrams. Check Using the Organizational Chart Tool for the details of creating the new organizational chart. Moreover, it relieves you from tedious and cumbersome work on repositioning and updating layout when you add a new entity to the organization structure or remove an existing entity from the organization structure.

How to create a flowchart in Word

A flowchart or flow chart usually shows steps of the task, process, or workflow. Microsoft Word provides many predefined SmartArt templates that you can use to make a flowchart, including visually appealing basic flowchart templates with pictures. However, if you have a process with a tangled flow or you need a custom layout, you can build a complex flowchart in Word using rectangular, diamond, round, and other box types.

Using the Organizational Chart Tool

The organizational chart, or organigram, is a diagram of the structure and relationships of the company or other organization. If you have Visio, you can build a huge organization histogram up to 1000 shapes with a very complex structure. SmartArt diagrams are much simple and recommended for smaller organizations, but you can add many visual effects and use Office theming for your organization diagrams. Using Microsoft Word built-in tools, you can easily create and share functional, divisional, or matrix org charts. A killer feature of SmartArt graphics templates is that you simply type and paste the text and the template positions and re-arranges the blocks automatically.

How to convert SmartArt to the shapes in Word

Many useful features in Word (like in Excel and other Microsoft Office applications) disappear from version to version, from patch to patch... The function Convert to Shapes also disappeared.

Easily organize shapes in Word

Every time you add, move or resize shapes (e.g., flowchart shapes), and very soon, it becomes tedious to align them. Fortunately, Microsoft Word proposes Gridlines that can help to organize shapes and other objects in your document.

How to add text to the connector in the flowchart

When you create the process flow chart, process map, business flow diagram, or data flow diagrams and UML activity diagrams, you often need to add some text or labels to the connectors. Unlike many other free and commercial diagram drawing packages, Microsoft Office shapes provide extremely rich text formatting features.

How to change connector type for the flowchart

Most process flow diagrams and workflow charts use elbow connectors for connecting process stages and elements, but too many connecting lines of the same type give your chart a messy look. Fortunately, you can combine different connector types that represent semantically different transitions.

How to change flowchart shapes

Business process charts like employee routines, document preparation, and approval, or online user navigation path on a website or a Web store are different from academic flows of algorithms. Usually, academic applications use a limited number of standard shape types, but in business, different shapes give a better look and simplify understanding. However, it is hard to decide which shape is appropriate for the specific block.

How to change format of diagram shapes in Word

The Format tab of the Drawing Tools toolbar provides plenty of options for customization of the shape outline, background and text settings. Also, here you can change spacing, and size for multiple shapes at once.

Cropping a Picture to a Shape

It is worth to know that, instead of cropping a picture to a conventional rectangle, you can crop it to a circle, a triangle, an arrow, or even a thought bubble: