How to reassign a shape in the organizational chart

Word 2016
Sometimes you need to reassign some positions in the organizational chart from one place to another. Word isn’t a really convenient application for organizational charts as Excel, but you have some possibilities to do that.

If you have non-standard design for your organizational chart, we recommend use the simplest way:

   1.   Open the Text pane for the organizational chart by doing one of the following:

   a)   Click the arrow on the left of the SmartArt.

   b)   On the SmartArt Design tab, in the Create Graphic group, click the Text Pane button:

Text pane in Word 2016

   2.   Copy text from the shape you want to reassign.

   3.   Add the new shape where you need and paste copied text.

   4.   Remove the first shape.


The other way, that can help, is more artistical:

   1.   Select the shape with data you want to reassign:

Shape to reassign in Word 2016

   2.   If the shape has subordinates, on the SmartArt Design tab, in the Create Graphic group:

Create Graphic group in Word 2016

Click the Move Down button Move Down button in Word 2016 one or several times to be the last shape:

Move down the shape to reassign in Word 2016

   3.   Click the Promote button Promote button in Word 2016 one or several times to be on the same level as two divisions or departments from which and to which the shape should be reassigned (if they are on the different levels, move to the highest one):

Promote the shape to reassign in Word 2016

   4.   Click the Move Up or Move Down button to be after the shape, under which it should be reassigned:

Positioning the shape to reassign in Word 2016

   5.   Click the Demote button to set the shape under the needed place:

Demote the shape to reassign in Word 2016

   6.   Click the Move Up button to place the shape in the correct position, if it is needed.

If you have any questions or suggestions, please feel free to ask OfficeToolTips team.