How to work with hidden slides

PowerPoint 2016
Sometimes you have no time to finish the slide or find at the last moment that it isn't important for this presentation. On this occasion, you can save your presentation to a different file, delete the slide, and use the backup file later. However, you will not have all the notes, highlights, and drawings you made during the presentation. Instead, you can hide the slide and have all the information in one place.

Hide slides

To make the slide hidden, do one of the following:

  • In the slide thumbnails, right-click on the slide and choose Hide Slide in the popup menu:
    Hide Slide in popup menu PowerPoint 365
  • On the Slide Show tab, in the Set Up group, click the Hide Slide button to highlight it:
    Hide Slide button in PowerPoint 365

Note: The button and its name doesn't change; when a hidden slide is active, the button is shaded.

The slide will look hidden, its thumbnail is dimmed, and slide numbers crossed by a backslash:

Hidden slide in PowerPoint 365

Note: If you use the slide numbers, be careful – for PowerPoint, it is still a slide, and you will see the third slide with the number 3, not 2, if the second slide is hidden. It is recommended to put all your hidden slides at the end of your presentation.

Unhide slides

To unhide the hidden slide, do one of the following:

  • Right-click on it and select Hide Slide in the popup menu:
    Unhide slide in popup menu PowerPoint 365
  • On the Slide Show tab, in the Set Up group, click the Hide Slide button to unhighlight it:
    Unhide Slide button in PowerPoint 365

Show a hidden slide during a presentation

The hidden slides do not appear during a presentation show. If you need to display one of the hidden slides, do the following:

In the Reading View mode

   1.   Right-click or click the Slide icon:

Slide icon in status bar PowerPoint 365

   2.   Choose Go to Slide in the popup menu, then choose the slide to which you want to jump:

Go to Slide in popup menu PowerPoint 365

The hidden slides are shown with their slide numbers in parentheses (slide number 2 in the example above), but you can access them like any other slide.

Note: If you know the hidden slide number, you can simply type its number on the keyboard and press Enter to display it. This trick also works for slides that are not hidden.

In the Slide Show view

  • In the Slide Show view, right-click and choose See All Slides in the popup menu:
    See All Slides in popup menu PowerPoint 365

    Note: All your actions in the Slide Show view are shown to the audience. We strongly recommend opening the Presenter View.

  • In the Presenter View, click the See All Slides button See all slides in PowerPoint 365.

    Note: The Presenter View allows you to see the speaker notes, the next slide, and many other tools that help to present information more freely. You can see them just in the Present view, and they won't be visible to the audience. See how to show the Presenter View.

Both actions open the See All Slides view with thumbnails of all the slides in the presentation: in the Slide Show view to all the audience, in the Presenter View only to the presenter. Choose the one you need by clicking on its thumbnail:

See All Slides in Presenter View PowerPoint 365

Presenting history

Once a hidden slide is displayed, you can easily return to it later. When you navigate backward through the presentation (using the Backspace key, the left- or up-arrow key, or the on-screen Back button – see how to navigate during the show), any hidden slides you previously displayed are included in the history of the slides that PowerPoint scrolls back. However, when you move forward in the presentation, the hidden slide will not reappear even though you have previously viewed it.

You can always return to it again using the described steps above. You can also create hyperlinks to navigate to and exit hidden slides.

Print hidden slides

Hidden slides are printed by default. If you don't want to print hidden slides, do the following:

   1.   On the File tab, click Print (or press Ctrl+P).

   2.   On the Print pane, under Settings, click the Slides dropdown list, then click the Print Hidden Slides at the bottom of the list:

Print Hidden Slides in PowerPoint 365

To exclude the printing of hidden slides, uncheck the check mark next to Print Hidden Slides.

See also this tip in French: Comment travailler avec des diapositives masques.

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