How to present your PowerPoint presentation online using the Office Presentation Service

PowerPoint 2016
In addition to PowerPoint itself, Microsoft proposes Office Presentation Service that can help you to present you PowerPoint presentation online to the Internet audience. This service is free and requires only to create a Microsoft account, and you will not need any additional programs or services such as WebEx or GoToMeeting, etc. This feature was known as the 'presentation broadcast service' in the previous versions of PowerPoint.

To present your PowerPoint presentation online, do the following:

Step I: Prepare your online presentation

    1.    Do one of the following:

  • On the File tab, select Share and then click on the Present Online option and on the Present Online pane, click the Present Online button:
    Present Online in PowerPoint 365

    Optionally, you can select the Enable remote viewers to download the presentation check box.

  • On the Slide Show tab, in the Start Slide Show group, click the Present Online button:
    Present Online button in PowerPoint 365

    On the Present Online dialog box, select the Enable remote viewers to download the presentation check box (optionally) and then click the Connect button:

Office Presentation Service in PowerPoint 365

Note: If you not connected to the account, after clicking the Present Online button, PowerPoint proposes to login to your Microsoft account:

Sign in PowerPoint 365

    2.    After clicking on the Present Online button, you will see the connection window:

Preparing presentation in PowerPoint 365

It will take some time:

Prepared presentation in PowerPoint 365

    3.    After the connection to the server, PowerPoint generates the link for your presentation online:

Presentation link in PowerPoint 365

    4.    To send your meeting invitation to attendees, choose one of the following:

  • Copy Link in PowerPoint 365 - Copy Link – and paste it somewhere others can access it
  • Send in Email in PowerPoint 365 - Send in Email... - it opens the mailbox where you can add additional text and recipients:
Send link in PowerPoint 365

After PowerPoint generates the link, it opens the Online Presentation tab:

Online Presentation tab in PowerPoint 365

So you can continue working with this presentation or another.

Step II: Online Presentation

    5.    When you are ready to start your presentation, do one of the following:

  • On the Present Online dialog box, click Start Presentation:
    Start Presentation Online in PowerPoint 365
  • If you have already closed the Present Online dialog box, on the Present Online tab, in the Start Slide Show group, select one of the From Beginning or From Current Slide buttons:
    Start Presentation in PowerPoint 365

You can show your presentation in the Presenter view (see some features of the Presenter view) and make the presentation easier and more informative using Presenter view.

    6.    To end your online presentation, do one of the following:

  • Press Esc to get out of Slide Show View or stop the presentation in the Presenter view using the appropriate button:
    End Presentation Online in PowerPoint 365
  • On the Present Online tab, click End Online Presentation:
    End Online Presentation in PowerPoint 365

PowerPoint proposes to confirm that you really want to end the presentation, click End Online Presentation in the Microsoft PowerPoint dialog box:

End Online Presentation dialog box in PowerPoint 365

See also this tip in French: Comment présenter votre présentation PowerPoint en ligne à l'aide du service de présentation Office.

If you have any questions or suggestions, please feel free to ask OfficeToolTips team.