How to make the presentation easier and more informative using Presenter view

PowerPoint 2016
When you present your PowerPoint presentation, you can check your speaker notes (see how to create speakers notes for the PowerPoint presentation) to help you with your speech. However, there are many other tools in the Presenter view that help you with the presentation, such as controlling the presentation time, highlighting some points during the presentation, or even hide the navigation between slides.

All these features and some others you can use in the Presenter view:

Presenter View in PowerPoint 365

In the Presenter View screen, there are:

On the left side:

  • In the central part, the current slide that is shown to the audience:
    Current slide in PowerPoint 365
  • Above the current slide, the timer:
    Timer in PowerPoint 365

    The timer can help you keep track of how long your presentation has dragged on. You can click on the pause button for some cases or even restart the timer.

    Here, also, you can see the current time.

  • Under the current slide there is the Tools bar:
    Tools bar in PowerPoint 365

These icons represent various tools that allow you:

    1.    Draw on your slides by using Pen and Laser pointer tools:

Pen and Laser pointer tools in PowerPoint 365

To show some points or elements in your slide:

    - Laser Pointer - Laser Pointer in PowerPoint 365:

Laser pointer in the current slide in PowerPoint 365

    - Pen - Pen in PowerPoint 365:

Pen in the current slide in PowerPoint 365

    - Highlighter - Highlighter in PowerPoint 365:

Highlighter in the current slide in PowerPoint 365

    - You can choose the color to highlight some elements by different colors:

Ink colors in PowerPoint 365

You can use different colors for:

  • Pen:
    Pen drawings in the current slide in PowerPoint 365
  • Highlighter:
    Hightlighter drawings in the current slide in PowerPoint 365

    - Eraser Eraser in PowerPoint 365 or Erase All Ink on Slide can help to remove earlier added drawings.

    2.    View all the slides in your presentation by using See all slides:

See all slides in PowerPoint 365

You will see thumbnails of all the slides in your presentation, and can quickly jump to a specific slide in the show (you will see them just in the Present view, these thumbnails don't be shown to the audience):

All slides in PowerPoint 365

See how to add additional information to your presentation and how to organize your slides for the best navigation.

    3.    Magnify the slide to draw the audience's attention to a particular point by using Zoom into the slide:

Zoom into the slide in PowerPoint 365

You can point to the part you want to show more closely:

Zoom into the slide view in PowerPoint 365

When you can navigate in the slide to show other details:

Zoom area of the slide in PowerPoint 365

To show the entire slide again, just click in the Zoom into the slide button.

    4.    Hide the current slide so you can draw the audience's attention away from the screen and to you by using Black or unblack slide show:

Black or unblack slide show in PowerPoint 365

    5.    PowerPoint for Microsoft 365 can transcribe your words during the presentation and display them on the screen, or as subtitles translated into another language.

Toggle Subtitles in PowerPoint 365

    6.    Perform a few other interesting onscreen tricks:

Onscreen tricks in PowerPoint 365
  • In the bottom of the right side – the Navigation bar, that helps to move to the previous or next slide:
    Navigation bar in PowerPoint 365

On the right side:

  • In the top, the next slide that will be shown (see how to create your own slide show),
  • In the bottom, the notes for the current slide.

See how to view your notes in the presentation mode for more details.

See also this tip in French: Comment rendre la présentation plus facile et plus informative en utilisant le mode Présentateur.

If you have any questions or suggestions, please feel free to ask OfficeToolTips team.