How to present your PowerPoint presentation online using the Office Presentation Service

  • PowerPoint
  • 2016
In addition to PowerPoint itself, Microsoft proposes Office Presentation Service that can help you to present you PowerPoint presentation online to the Internet audience. This service is free and requires only to create a Microsoft account, and you will not need any additional programs or services such as WebEx or GoToMeeting, etc. This feature was known as the 'presentation broadcast service' in the previous versions of PowerPoint.

To present your PowerPoint presentation online, do the following:

    1.    On the File tab, select Share and then click on the Present Online option and on the Present Online pane, click the Present Online button:

Present Online in PowerPoint 2016

Optionally, you can select the Enable remote viewers to download the presentation check box.

Note: If you not connected to the account, after clicking the Present Online button, PowerPoint proposes to login to your Microsoft account:

Sign in PowerPoint 2016

    2.    After clicking on the Present Online button, you will see the connection window:

Preparing presentation in PowerPoint 2016

It will take some time:

Prepared presentation in PowerPoint 2016

    3.    After the connection to the server, PowerPoint generates the link for your presentation online:

Presentation link in PowerPoint 2016

    4.    To send your meeting invitation to attendees, choose one of the following:

  • Copy Link in PowerPoint 2016 - Copy Link – and paste it somewhere others can access it
  • Send in Email in PowerPoint 2016 - Send in Email… - it opens the mailbox where you can add additional text and recipients:
Send link in PowerPoint 2016

    5.    When you are ready to start your presentation, click Start Presentation:

Start Presentation Online in PowerPoint 2016

You can show your presentation in the Presenter view (see some features of the Presenter view) and make the presentation easier and more informative using Presenter view.

    6.    To end your online presentation:

    6.1.    Press Esc to get out of Slide Show View or stop the presentation in the Presenter view using the appropriate button:

End Presentation Online in PowerPoint 2016

    6.2.    On the Present Online tab, click End Online Presentation:

End Online Presentation in PowerPoint 2016

PowerPoint proposes to confirm that you really want to end the presentation, click End Online Presentation in the Microsoft PowerPoint dialog box:

End Online Presentation dialog box in PowerPoint 2016

Note: You can try to start your online PowerPoint presentation using the following way:

    1.    On the Slide Show tab, in the Start Slide Show group, click the Present Online button:

Present Online button in PowerPoint 2016

    2.    On the Present Online dialog box, select the Enable remote viewers to download the presentation check box (optionally) and then click the Connect button:

Office Presentation Service in PowerPoint 2016

After connecting to the server, the procedure will be similar to the described above.

BUT, unfortunately, this way by using the button from the ribbons, doesn’t work correctly for same installation of MS PowerPoint. We recommend to use way through Share.

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