Rule to copy all correspondence about some subject to the specific folder

Use Outlook rules to copy all incoming messages to the specified folder. E.g., copy all e-mails with OfficeToolTips tips subject to the OfficeToolTips folder.

Use the following steps to create this rule:

    1.    Select Tools -> Rules and Alerts... to display the Rules and Alerts dialog box.

    2.    In the Rules and Alerts dialog box, choose New Rule....

Rules and Alerts in Outlook 2003

    3.    Choose the Start from a blank rule option and then the Check messages when they arrive option, click Next.

Rules Wizard Step 1 in Outlook 2003

    4.    Choose the condition with specific words in the subject or body and click specific words in the Step 2 text box. For this example, add ott tip and officetooltips tip to the search text:

Rules Wizard Step 2 in Outlook 2003

    5.    Click OK when you finish adding the phrases to the search text and then click Next to choose your action.

    6.    Choose move a copy to the specified folder in Step 1, then click specified in Step 2 and choose the OfficeToolTips folder and click Next.

Rules Wizard choose a folder in Outlook 2003

    7.    You probably don't want any exceptions, so click Next again, name your rule, and click Finish.

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