Rule to move all correspondence from somebody to the specific folder

Outlook 2016 2013 2010 2007
Use Outlook rules to move all incoming messages to the specified folder. E.g., copy all e-mails from [email protected] to the OfficeToolTips folder.

Use the following steps to create this rule:

   1.   Select Tools -> Rules and Alerts... to display the Rules and Alerts dialog box.

   2.   In the Rules and Alerts dialog box, choose New Rule....

Rules and Alerts in Outlook 2003

   3.   Choose the Move messages from someone to a folder option, click Next.

Rules Wizard Step 1 in Outlook 2003

   4.   Choose the condition from people or distribution list and click people or distribution list in the Step 2 text box:

Rules Wizard Step 2 in Outlook 2003

   5.   Choose the address or the distribution list and then click Next to choose your action.

   6.   Choose move it to the specified folder in Step 1 and click specified in Step 2 and choose OfficeToolTips folder, click Next:

Rules Wizard choose a folder in Outlook 2003

   7.   You probably don't want any exceptions, so click Next again, name your rule, and click Finish.

If you have any questions or suggestions, please feel free to ask OfficeToolTips team.