Outlook 365
How to create a contact group in Outlook
If you regularly send emails to the group of people like your project team or your amateur soccer club,
a one-time effort to create an email group for the distribution list pays off in the future many times.
Microsoft Outlook offers a Contact Group to manage contact lists with a handful of personal
contacts, email groups with dozens of team members, or distribution lists with thousands of subscribers.
How to save an Outlook Calendar as PDF or print it
A lot of people prefer to see the Calendar with busy times on the paper or share their availability
schedule with others without sending Outlook calendars. Microsoft Outlook offers the way how to save as
pdf file or print the calendar events in another useful form.
Add entries to the AutoComplete list
The AutoComplete list is updated automatically after sending an email (see more about
AutoComplete feature).
To make it easier to work in Outlook, you can add useful email addresses to your AutoComplete list
without sending emails.
Remove entries from the AutoComplete list
By default, Outlook uses the AutoComplete list to suggest email addresses. If the AutoComplete
feature is not disabled in Outlook (see
how to turn it off),
the AutoComplete list is updated automatically after sending an email. From time to time, people make
mistakes when entering addresses or receive incorrect addresses for use.
How to turn on or turn off AutoComplete
The AutoComplete feature generates an AutoComplete list, also known as the
nickname cache. This list is generated automatically after sending email messages
from Outlook:
How to change working days and time in the Outlook calendar
The standard Outlook work weekdays are Monday-Friday, and work hours are 8:00 AM - 5:00 PM.
The Scheduling Assistant uses this information to show your availability when someone
wants to schedule a meeting with you. Skype for Business can forward your phone calls
to an alternate phone using this information.
How to create an Outlook Address Book
Microsoft automatically creates the address book when you create a Personal Folders profile,
but only one address book is added to the profile. Sometimes you need two or even more
different address books: for the projects, relatives, hobbies, etc. Fortunately, you can easily create
additional address books out of the profile for different needs.
How to change the Stationery in Outlook
Stationery provides an easy way to create a visual Outlook template with custom
background color and image, fonts, bullets, colors, and effects. Unlike an email message
template that includes both visual appearance and text, the stationery consists of visual
appearance only. The default stationery applies to new emails, replies, and forwards. Thus,
if you need an Outlook template for branded messages, you should use the custom stationery
instead of the email template.
How to view the total number of responses to the meeting request
After creating and sending a meeting request by email, the organizer needs to know
the status of responses,
and the total number of people accepted, declined, or stated their tentative status for the
meeting. You can quickly check these numbers in the Calendar view.
How to reduce ribbon size in Outlook
After recent updates, the ribbon in Microsoft Outlook can take up to 1/3 of the available screen
space. Microsoft Office help tells that you can
hide or unhide your ribbon,
but you cannot reduce the size of your ribbon, or size of the text or the icons. False! You can
change the mode and remove unnecessary white space around buttons, and, thus, reduce the
ribbon size.