Working with the property variables in the document

Word 2013 2010 2007 2003
Certain types of documents, such as Agreements, Orders, Invoices, etc., often use the same titles, names, addresses, etc. through the document. For simplicity and convenience of working in Word, you can rely on AutoText entries and AutoCorrect feature, but you can’t update auto-corrected text later. Fortunately, you can create custom variables (custom document properties) to insert them into your document.

Specify, or modify custom variables

To specify, modify, or remove the document information, do the following:

   1.   On the File tab, click Info.

   2.   On the Info pane, click the Properties dropdown list, then click Advanced Properties:

Word 365 Properties

   3.   In the Advanced Properties dialog box, on the Custom tab:

  • Choose any of the predefined variables or type a new name of your new variable,
  • Choose a type from Text, Date, Number, Yes or No,
  • Enter a value:
    Empty Properties in Word 365
  • Click the Add button.

For example:

  • the pre-defined variable:
    Properties 1 in Word 365
  • custom variable:
    Properties 2 in Word 365

Use document information in the document

To use the document properties, do the following:

   1.   Position the cursor where you want to add the document information.

   2.   On the Insert tab, in the Text group, click the Quick Parts button, then click Field...:

Field in Word 365


Field small in Word 365

   3.   In the Fields dialog box:

  • In the Field names list, choose the DocProperty field,
  • In the Property list, choose the property you want to insert:
DocProperty in Field dialog box Word 365
  • Click OK.

For example:

Document Properties in Word 365

If you have any questions or suggestions, please feel free to ask OfficeToolTips team.