How to use the document information

Word 365
It may be necessary to add to the headers and footers auxiliary fields, such as the document title, the author or responsible person name, the date of the last modification, etc. to fulfill some documentation design requirements. Word offers an easy and fast way to add document information by a few clicks.

By default, Word documents stores a set of standard properties, such as author, title, subject, etc. Thus, you can specify custom text values for these properties to make it easier to organize and identify documents.

See, specify, or modify the document information

You can see the most useful of the standard properties on the File tab, in the Info pane:

Word 365 Info pane

To see, specify, or modify the document information, do the following:

   1.   On the File tab, click Info.

   2.   On the Info pane, click the Properties dropdown list, then click Advanced Properties:

Word 365 Properties

   3.   In the Advanced Properties dialog box, on the Summary tab, specify or modify any of the standard properties as you like:

Empty Properties in Word 365

For example:

Properties 1 in Word 365

Use the document information in the header and footer

To use some of the standard properties in the Header & Footer of your document, do the following:

   1.   Add Headers & Footers to the document (see how to add Headers and Footers to your document).

   2.   Position the cursor where you want to add the document information.

   3.   On the Headers & Footers tab, in the Insert group, click the Document Info button:

Document Info in Word 365

From the Document Info dropdown list:

  • Choose the document information you need:
    Document Info in header and footer Word 365
  • Click the Document Properties drop-down list and select the document information you need:
    Document Properties in header and footer Word 365

For example:

Document Info in the header Word 365
Document Info in the footer Word 365

Use document information in the document body

To use some of the standard properties in the document body, do the following:

   1.   Position the cursor where you want to add the document information.

   2.   On the Insert tab, in the Text group, click the Quick Parts button:

Field in Word 365

In the Quick Parts dropdown list, open the Document Property list and choose the document information you need:

Document Property in Quick Parts Word 365

For example:

Document Property example in Word 365

If you have any questions or suggestions, please feel free to ask OfficeToolTips team.

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