How to keep lines and paragraphs together in a Word document

  • Word
  • 2016
When you create an official document in Microsoft Word, you must adhere to a number of strict rules for its formatting. One of them is avoiding “hanging” lines so that single line of a paragraph should not remain on a separate page, neither the first nor the last.

By default, the option to keep at least two lines of a paragraph at the top or bottom of a page in Microsoft Word is turned on (see how to change it below).

Sometimes you need to keep two lines or paragraphs together without splitting them to the different pages. For example:

  • keep together an image, a table or an equation and its title (even if you use captions, Word separates them by default):
    A caption and an equation in Word 2016
  • keep together all lines of the quotes in the text:
    The split quote in Word 2016

To format lines or paragraphs, do the following:

    1.    Select text which you want to format and do one of the following:

  • Right-click on the selected text and choose Paragraph... in the popup menu:
    Paragraph in the popup menu Word 2016
  • On the Home tab, in the Paragraph group, click on the dialog box launcher:
    Paragraph group in Word 2016
  • On the Layout tab, in the Layout group, click on the dialog box launcher:
    Layout -> Paragraph group in Word 2016

    2.    In the Paragraph dialog box, on the Line and Page Breaks tab, choose the option you need:

Pagination in Word 2016
  • Window/Orphan control ensures that at least two lines of a paragraph are left at the top or bottom of a page.

    If you uncheck this option, you can see one line of the paragraph in the separate page. This option in useful, for example, if you create a draft, or try to save the space.

  • Keep with next avoids breaks between the selected paragraphs:
    A caption and an equation in Word 2016

    This option is used to keep a table in one page.

  • Keep lines together prevents a page break in the middle of a selected paragraph or paragraphs:
    The quote in Word 2016
  • Page break before uses to add a page break before the selected text.

    It is useful for some king of headings which should always start at the beginning of the page.

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