For some reason, you may need to create more than one Table of Contents in a Word document. Multiple Tables of Contents can help navigate the large document, where one Table of Contents can be split into chapters, sections, etc.
Table of Contents entries use nine levels of the pre-defined TOC styles (TOC 1, TOC 2, etc.) for formatting. All TOC styles extend the Body style of the document theme, but each TOC style has a specific indent and spacing settings. By default, Word uses the styles defined in the template attached to the document (by default, the template is normal.dotx):
When you work with a long Word document that includes headings, you may want or need to meet the requirements for creating a Table of Contents or several Tables of Contents. The Table of Contents lists the headings in a document, along with the numbers of the pages where the headings appear.
Some headings or titles (such as table titles or figure captions) in the document are too long or have a format, making it difficult to include them in a Table of Contents, Table of Figures, or similar lists. Word offers functionality Table of Contents Entry that keeps text readable in a Table of Contents, Table of Figures, etc.
A Table of Figures (also known as a List of Figures or a List of Tables) created by default in Word does not conform to many publishing requirements. First, you need to transform the text of figure captions or table titles and modify the Table of Figures style.
Some requirements demand listing figures, tables, and other visual objects at the end of a document. They are named List of Figures and List of Tables. Microsoft Word offers the functionality named Table of Figures that helps generate and update a list of the captions for pictures, charts, graphs, diagrams, slides, photos, or other illustrations of the document, along with the numbers of the pages on which the captions appear.
The publishing requirements often demand different styles for different types of visual objects like figures, tables, etc. Word has a pre-defined style Caption and applies it to all captions in the document. So, you might need to modify or create additional styles for captions.
To sort data means to arrange it alphabetically, numerically, or chronologically. Sorting displays the data, so that helps to find it faster. Word offers to sort text, numbers, or dates in ascending or descending order. The data in Word tables can be sorted by one, two, or three columns.
A field is a placeholder that Word uses to insert specified information into a document. Word automatically uses fields for specific elements that update automatically, such as dates, formulas, page numbers, and a table of contents. The field looks like a text in curly braces but you can not create a field by typing such text in your document; instead, you tell Word to insert the field you want.